The Data Clerk is responsible for ensuring the availability of complete, accurate, timely, and high-quality program and health information data at AHF Addis Clinic and Zewditu Memorial Hospital. The position supports data collection, compilation, verification, reporting, analysis, data quality assurance, electronic medical record (EMR) implementation, and data utilization activities. The incumbent serves as the focal person for facility-level data management and contributes to evidence-based decision-making, program monitoring, and performance improvement.

Essential Duties and Responsibilities:

• Ensure all AHF program data (Provider Productivity Report, (PPR,) Rapid Testing Report (RTP), Quarterly Benchmark indicator, Index case testing (ICT), Optimizing Retention Initiative (ORI), linkage…) and HMIS data are collected, compiled, verified, entered, cleaned, and reported accurately and on time.
• Maintain and update ART-EMR/SmartCare/EthioRHI, DHIS2, HMIS, and other approved electronic databases.
• Ensure ART, TB/HIV, HEI, Laboratory, Pharmacy, and other service registers are completed and updated accurately.
• Reconcile data across source documents, registers, databases, and reports to ensure consistency and accuracy.
• Collect reports from relevant service units and submit weekly, monthly, quarterly, and annual reports within required timelines.
• Ensure availability, proper utilization, and archiving of all recording and reporting tools.
• Conduct routine data verification, validation, and quality assessments to identify and address data discrepancies.
• Lead facility-level data quality improvement initiatives and monitor implementation of corrective actions.
• Analyze facility performance data and prepare dashboards, charts, graphs, and trend analyses for management review and decision-making.
• Monitor key program indicators including retention, ICT contribution, viral load performance, testing yield, linkage to care, and benchmark indicators.
• Generate lists of missed appointments, treatment interruptions, lost-to-follow-up clients, and support tracing activities.
• Prepare cohort monitoring reports and performance monitoring charts.
• Facilitate chart audits, benchmark assessments, health facility assessments, and other monitoring activities.
• Support implementation, optimization, troubleshooting, and routine utilization of EMR systems and digital health initiatives.
• Provide technical support and mentorship to facility staff on recording, reporting, HMIS, and data quality standards.
• Participate in supportive supervision, program evaluations, surveys, and operational research activities.
• Ensure confidentiality, security, and proper management of patient and program information.
• Maintain organized electronic and hard-copy filing systems.
• Serve as focal person for facility data management, reporting, and information use activities.
• Perform any other duties assigned by the supervisor.

Education, Qualifications and Experience:

• BSC in Information Technology, Statistics, Computer Since, Health Information Systems or related fields.
• Minimum of three (3) years working experience in an international NGO working on HIV/AIDS programs.
• Work experience in the ART Clinic as Data clerk at least in the last three (3) years.
• Having certificate of updated training on ART SMARTCARE/ EthioRHI (EMR-ART), DHIS 2 and HMIS in the last two (2) years.
• Experience working in ART clinics under Addis Ababa Regional Health Bureau.
• Strong skills in Microsoft Excel, data analysis, reporting, and data visualization.
• Excellent communication with good command of English & Amharic languages, analytical, and problem-solving skills.
• Ability to work independently and manage multiple priorities.