HUMAN RESOURCES ASSISTANT Full Time NEW

Job – Specific Qualification

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063. The mission is guided by ECA’s five new strategic directions which are: advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues. This position is located in the United Nations Economic Commission for Africa, Human Resources Management Section, Administration and Conference Management Division (HRMS, ACMD). The incumbent broadly provides experienced-level support in the administration of staff benefits and entitlements, applying established human resources rules and procedures across a broad range of cases. Processes personnel actions, maintains records, and provides guidance to staff on HR procedures, ensuring accuracy and timely service delivery.

Within delegated authority, the Human Resources Assistant may be responsible for the following duties: Administration of Contracts and Staff Movements: • Carry out on-boarding processes of selected candidates, process personnel action (PA), issue Letter of Appointments; monitor contract expiration dates and process contract extension requests. • Process temporary and permanent staff movements and related administrative actions, including those related to inter-agency agreements. • Process off boarding and related separation personnel actions. • Assist staff in completing documentation for benefits, insurance, and separation-related processes by explaining requirements, providing standard forms and guidance, reviewing submissions for completeness, and following up on missing or incorrect information prior to processing. Administration of Benefits and Entitlements • Review reports and records and process staff benefit and entitlements. Maintain personal status of staff members and administer/monitor entitlements related to dependents. • Responds to a range of queries on staff entitlements, providing guidance based on established policies. • Review supporting documentation and process entitlements-related actions in Umoja. Process travel requests (home leave, family visit, education grant travel) in accordance with procedures. • Review and approve time and attendance requests, including parental leave, sick leave, special leave etc., ensuring accuracy and completeness. Identify inconsistencies and escalate issues to the supervisor when required. • Monitor submission of required annual declarations and follow up as needed; review and prepare submission of documentation related to health/life insurance and Joint Staff Pension fund. Support to reporting and process coordination • Compile and organize data and contribute to preparation of routine reports. • Maintain tracking tools and ensure HR records are up to date. • Updates standard information materials, including guidance notes and web content. • Draft routine correspondence and responses to queries. • Provide guidance to less experienced staff on established procedures. General • Monitor implementation and compliance with existing regulations through review of personnel actions. • Assist with the collection and analysis of data, as well as its presentations for knowledge sharing and decision making, by extracting and reconciling data from Umoja and related systems, ensuring data integrity, preparing analytical summaries, dashboards and reports, and identifying trends, discrepancies and areas requiring management attention. • Assists with visualizations and updating information material such as web pages or brochures. • Participate in special human resources projects and ad hoc clean-up exercises, as needed, by independently reviewing and reconciling HR records, resolving inconsistencies, updating data in relevant systems, coordinating inputs with stakeholders, and delivering timely, accurate contributions to project outputs.