Medecins Sans Frontieres Switzerland
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation.
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About the Job
Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project
- Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
- Assisting in reception control process with the storekeeper
- Performing delegated tasks according to his / her activity and as specified in his/her job description.
- Purchasing
- Carry out purchases for the supply office based on approved purchase requests issued by the line manager, ensuring compliance with administrative, accounting, VAT, tax, and legal procedures.
- Continuously assess the local market to identify products and suppliers offering the best value for money; negotiate prices and propose new suppliers when appropriate.
- Obtain and compare supplier quotations in line with MSF purchasing policies, as requested by the line manager.
- Place purchase orders with pre-selected and approved suppliers under agreed terms and prices.
- Monitor and follow up on delivery timelines to ensure timely receipt of goods.
- Inform the supply supervisor or project logistics manager of any updates or changes to item–supplier data (prices, availability, addresses, etc.).
- Ensure safe and appropriate transportation of purchased items to MSF bases, including cold chain management when required.
- Follow up on the quality of purchased items, including after-sales service, returns, and warranty issues.
- Administration
- Request invoices or receipts promptly for all purchases, verify their accuracy, and translate information written in the local language prior to approval.
- Regularly update supplier, item, and price records within the supply office system.
- Manage all purchasing-related administrative and accounting procedures, including completing purchase orders and verifying delivery notes against orders.
- Manage cash advances issued by the Finance Department in accordance with procedures.
- Support the reception and quality control process in coordination with the storekeeper and supply supervisor.
- Update purchase lists and records once transactions are completed.
- No. of positions: 01
- Place of work: MSF- Switzerland Office, Nekemte
- Position holder report to(direct supervisor): Supply Officer and Project Supply Chain Manager
- Length of contract: till 30 June 2027
- Remuneration and Benefits:
- Starting Base salary (N+0) –USD 668, payable in Ethiopian Birr (ETB).
- Medical cover: as per the organization’s policy
About You
Education
Essential, secondary education; commerce related studies desirable
Experience
At least 2 years’ experience in supply chain related jobs (supply officer/Purchaser or equivalent)
Languages
Essential mission working language (English) and local language (Amharic)
Competencies
• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment.to MSF Principles L1
• Service Orientation L1
• Stress Management L2
Requirement Skill
Purchase Order/Payment Follow-up
purchasing Skills
How To Apply
Interested applicants can submit their CV and application letter including photocopies of all supporting documents via this link https://forms.cloud.microsoft/e/yk9ksfWpsz – Fill in form . Please be informed that we do not accept applications in other forms.
Please Note that we only contact short-listed candidates and only short-listed candidates with the required documents are allowed to attend further assessment.
Sincerity of Declarations and Documents Submitted to MSF
Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.
We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCG, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.
“By submitting your application, you consent to MSF staff using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate.”