Transport and Logistics Assistant (AfCDC) Full Time NEW

AU Values

• Respect for Diversity and Teamwork  • Think Africa Above all
• Transparency and Accountability        • Integrity and Impartiality
• Efficiency and Professionalism           • Information and Knowledge Sharing

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Organization Information

Reports to: Transport and Logistics Officer
Directorate/Department: Administration
Division: Supply Chain Division
Number of Direct Reports:
Number of Indirect Reports:
Job Grade: GSA5
Contract Type: Fixed Term
Location: Addis Ababa, Ethiopia

Purpose of Job

The Africa Centers for Disease Control and Prevention (Africa CDC) is an autonomous technical institution of the African Union that supports the Member States (MS) in planning, preparing, and responding effectively and efficiently to the continent’s public health threats and outbreaks. Leadership principles of credibility, ownership, delegated authority, timely dissemination of information, transparency, accountability, and value addition guide Africa CDC. The African Union has set a goal to increase vaccine manufacturing on the African continent to meet 60% of the demand by 2040 and mandated the Partnerships for African Vaccine Manufacturing (PAVM), under the Africa Centres for Disease Control and Prevention (Africa CDC), to develop and implement a Framework for Action (FFA) to execute this mandate. In the FFA, 8 bold programs have been defined to support the vaccine manufacturing ecosystem enablers and continental strategy. One of these programs is the Market Design and Demand Intelligence bold program.
The recommendations from the communiqué from the Meeting of the Bureau of the Assembly of the African Union Heads of State and Government in May 2022 and from the communiqué from the First Manufacturer Marketplace in September 2023 underscore the importance of the Market Design and Demand Intelligence assurance for the strengthening and sustainability of the continental vaccine manufacturing ecosystem. Subsequently, at its meeting [37th Ordinary Session of the Assembly of the Union, 18th February 2024], the AU endorsed that a pooled procurement mechanism (PPM) be established and urged Africa CDC to immediately put in place the modalities for full implementation. Further, the Committee of the Heads of State on 13th February 2024 directed Africa CDC to upgrade PAVM to a Platform for Harmonized African Health Manufacturing (PHAHM) to respond to the call of the New Public Health Order for expansion of local manufacturing of all medical countermeasures (vaccines, therapeutics, diagnostics, and others) towards building a self-sufficient healthcare manufacturing sector within Africa.
Africa CDC plays a lead role in developing and supporting regional and local manufacturing across the continent as part of its mandate and function. Its mandate on local manufacturing includes, among others, technology transfer, access to raw materials, regulatory strengthening, financing, market shaping and pool procurement. The Africa CDC’s Partnerships for African Vaccine Manufacturing (PAVM) Framework for Action sets an ambitious target of producing 60% of vaccines used on the continent. In May 2023, the WHA side-event recommended the expansion of the PAVM scope to include therapeutics and diagnostics.
Against this background, Africa CDC is seeking a Transport and Logistics Assistant

Main Functions

The Transport and Logistics Assistant provides support to the logistics operations within the Supply Division. This role assists in the coordination of transport activities, monitoring shipments, maintaining records, and ensuring compliance with Africa CDC’s ‘s policies and procedures. The assistant works closely with Transport and logistics officers and other team members to facilitate the timely delivery of supplies.

Specific Responsibilities

●    Assist in the preparation and implementation of logistics plans for the delivery of supplies and materials.
●    Support the coordination of transportation and logistics activities to ensure efficient and timely delivery.
●    Track and monitor the status of shipments, providing regular updates to logistics officers and other relevant parties.
●    Assist in resolving any issues that arise during the transportation process to ensure the smooth delivery of goods
●    Maintain accurate records of all logistics activities, including shipment details, inventory levels, and transportation costs.
●    Ensure that all necessary documentation is completed and filed appropriately, including shipping documents, customs clearance papers, and delivery receipts.
●    Liaise with transport service providers, freight forwarders, and other vendors to arrange for the transportation of goods.
●    Assist in the evaluation of vendor performance and adherence to contractual terms.
●    Ensure compliance with Africa CDC’s policies, procedures, and standards.
●    Prepare and submit regular reports on logistics activities, including any issues or discrepancies identified.
●    Provide administrative support to the logistics team, including scheduling meetings, preparing correspondence, and maintaining office supplies.
●    Assist in the preparation of logistics-related documents and presentations.
●    Provide support during emergency logistics operations, including the rapid mobilization of resources and setup of temporary logistics facilities.
●    Assist in the preparation of emergency logistics plans and reports.
●    Any other related assignments as may be assigned by supervisors.

Academic Requirements and Relevant Experience

• University Diploma in Logistics, Supply Chain Management, fleet management, Business Administration or related fields from a recognized academic institution with a minimum of three (3) years of work experience in transport and logistics management in an organization setting.
  Or
• Bachelor’s degree in Logistics, Supply Chain Management, fleet management, Business Administration or related fields from a recognized academic institution with a minimum of 2 years of work experience in transport and logistics management in an organization setting.

Required Skills

●    Excellent verbal and written communication skills in any of the AU working languages (Arabic, English, French, Portuguese, Spanish and Swahili) and working knowledge in another AU Languages will be an added advantage.
●    Ability to initiate and identify key strategic opportunities and risks.
●    Excellent planning and organizational skills
●    Excellent negotiation and conflict resolution skills.
●    Capacity to work under pressure and multi-tasking within tight time constraints.
●    Ability to work in a multi-cultural environment and relate well with a broad array of individuals both within and outside of the AU.
●    Problem solving aptitudes with an excellent analytical, solution orientation and risk management with ability to draw on experiences for providing evidence-based decision making.
●    Strong interpersonal skills including the ability to build good working relationships and to work flexibly and collaboratively with colleagues from different divisions, departments and institutions to achieve organizational goals.
●    Excellent drafting, reporting and presentation skills
●    Competence in the use of standard software such as Microsoft Office Application, ArchiFM, and others.

Leadership Competencies

Core Competencies

Functional Competencies

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TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

Africa CDC is an equal opportunity employer, and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US $  55,174.63   (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$  22,656.97  inclusive of all allowances for locally recruited staff of the African Union .

Applications must be submitted no later May 26, 2025, 11h59 p.m. EAT.
Only candidates who meet all job requirements and are selected for interviews will be contacted.

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-Africa CDC is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

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