Senior Budget Development Specialist

• TEAM/PROGRAMME: Finance
• LOCATION:  Addis Ababa
• GRADE:  1C
• POST TYPE: National
• Child Safeguarding: 
• Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 

Under supervision of Head of Budget Development

S/he plays a key role in supporting Budget Team, the Senior Management including the Program Development Quality Director, Finance Director and New Business Development team in proposal development, thus contributing to the timely submission of high value and quality proposals to donors, by ensuring compliance of proposal budgets and related budget narrative to donor’s rules and regulations. S/he ensures that tools and templates are developed and used consistently for budget development sustainability and accurate cost recovery.

S/he will assist the Head of budgeting in coordinating and reviewing Master budget exercise, periodical forecasts, proposal budgeting & review.

SCOPE OF ROLE: 

Reports to: Head of Budgeting

Staff directly reporting to this post: N/A

Key Stakeholders: Program Development Director; New Business Development Unit; Awards Unit; Program Development & Quality technical teams; Program Operations; Humanitarian Team, Finance Department and Save the Children Member organization and Implementing Partners

In line with SCI’s full spectrum programming, these key areas of accountability apply to SCI Ethiopia’s work in emergencies (acute and chronic) and in development settings. 

Key Role responsibility   – Planning and Budgeting

• Ensure & review proposal budgets reflect value for money and all cost that are included in the proposal budget are necessary and reflect our best estimate to deliver a project.
• Responsible to update and monitor use of tools such as Cost Allocation Methodology (CAM) to support full cost recovery for SCI.
• To support his/her line manager to sensitize new initiative or policies that are introduced by the Centre or Regional Office to the budget development team.
• Assist his/ her line manager to lead high value budget related proposal development function
• Ensure proposal budget that come out from the unit is consistent with narrative and that the budget is tailored, reflecting relevance to and compliance with SCI and Donor requirements.
• Supports PDQ & NBD team in the proposal development process for all proposals
• Ensures that information is provided in a timely fashion and relevant staff are involved in the proposal development process
• Disseminates donor and SCI standards to relevant personnel at the beginning of the process
• Ensures that a system is in place to analyse administrative costs and shared programme cost so that all aspects have been taken into account
• Ensures that all proposals, contracts and amendments with donors follow internal procedure
• Assist his/her line manager in the development and periodic revisions of the SCI Master Budget and annual/periodical projections of expenditures and funds in coordination with Awards, NBD team, PDQ and the rest of the finance team.
• As part of the country finance team assist annual planning process work closely with all departments and compile Country annual budgets forecast (Master budget)
• Assist Head of Budgeting in Coaching/ training new employees & implementing partners by giving on job trainings
• Perform other related tasks and responsibilities assigned by Head of Budgeting

KEY COMPETENCIES

• Leading and Inspiring Others – accomplished
• Delivering Results – accomplished
• Developing Self and Others – leading edge
• Problem Solving and Decision Making – leading edge
• Applying Technical and Professional Expertise – accomplished
• Working Effectively with Others – accomplished
• Communicating with Impact – accomplished

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency