Logistics Expert

Job Summary

The Logistics Expert provides essential administrative and operational support to the Region branch office and facilitates logistics activities led by the HQ. This role involves coordinating logistics activities, managing documentation, assisting with inventory control, and ensuring smooth communication among team members and external partners. The Logistics Expert plays a critical role in optimizing logistics processes, maintaining accurate records, and facilitating efficient coordination within the logistics department.

Duties and responsibilities

Coordination and Communication:

• Coordinate logistics activities, including transportation, warehousing, and distribution, to ensure timely and accurate delivery of goods.
• Communicate effectively with internal teams, suppliers, and transportation partners to coordinate logistics operations.
• Communicate effectively with the logistics team, HQ, as to the delivery of election materials to all destinations within the region and all logistics related issues.
• Ensure that election materials are kept in safe custody in their proper and secured space so that no damage, theft and pilferage occurs.
• Ensure that packed election materials are dispatched and distributed to all constituencies/centers and then polling stations in a secured manner.
• Actively communicate and interact with the logistics team during retrieval of materials to the selected regional warehouses and HQ.

Documentation Management:

• Prepare, review, and maintain shipping documents, purchase orders, invoices, and other relevant paperwork.
• Ensure accurate record-keeping and filing of logistics-related documents for easy retrieval and compliance purposes.

  Inventory Support:

• Assist in monitoring and maintaining inventory levels to prevent stockouts and overstocking.
• Collaborate with inventory management teams to facilitate accurate stock counts and reconciliation.

  Problem-Solving:

• Address logistics-related issues, discrepancies, and delays promptly, coordinating with internal teams and external partners to find effective solutions.

  Vendor Management:

• Support vendor management activities, including communication, performance evaluations, and coordination of deliveries.
• Assist in negotiating contracts and agreements with logistics service providers.

  Process Improvement:

• Identify opportunities for process improvements within the logistics department.
• Implement best practices and contribute ideas to enhance efficiency and productivity.

Training and Support:

• Provide training and support to team members on logistics processes, and best practices.
• Act as a resource for colleagues, answering queries and guiding on logistics-related matters.

  Reporting:

• Prepare regular reports on logistics activities, inventory levels, and key performance indicators.
• Analyze data and provide insights to support decision-making within the logistics team.