JEOP Zonal Coordinator Full Time

Major Responsibility

• Play overall the leading, directing and supervising role of JEOP staff under his supervision at Bale Zone
• Ensure the compilation and documentation of JEOP program activities through maintaining the donor commodity report requirements;
• Review relevant food transaction documents to check and provide feedback on practice of standard recording and documentation and reconciliation between different commodity transaction recording documents. In addition to that check and ensure if control procedures are adequate at each stage of JEOP food handling and distribution process to prevent corruption and misappropriation;
• Provide technical support, guidance and capacity building on the planning, implementation, monitoring and evaluation of JEOP program in JEOP operational woredas based on the required reporting templates
• Engage in standard and sound budget management practice for proper and timely implementation of JEOP activities.
• Ensure logistics and transportation process as per the donor requirements and plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
• Advise and provide direction for field team to make adequate preparations to receive commodities
• Confirm availability of adequate warehouses in distribution sites and propose improvement areas;
• Ensures that food commodity delivered is appropriate to the food consumption habit of the target community;
• Checks that available warehouses meet acceptable compliance rate by the donor;
• Ensures that standardized and healthy storage practices are implemented in all projects;
• Ensure the regular distribution of food assistance; warehouse management, and monitor the distribution and submit monthly/quarterly/yearly reports to donor on the required format.
• Follow the adherence of food distribution requirements that mentioned at pre-distribution phase, during distribution and post-distribution phases
• Ensure all distribution of food distribution as per the WV commodity management standard
• Coordinate and foster relations with other World Vision Programs in the district as to ensure proper allocation and sharing of resources
• Co-ordinate with other Relief and Development Agencies, Local Authorities and Government   stakeholder in the district in ensuring that food security intervention targeted to the appropriate target population.
• Visit target communities on regular basis to get their perceptions and experience so as to assist in planning and development relevant community-oriented and sustainable programs
• Closely work with donor, project participants and program leadership to improve and enhance Food Assistance operational quality through developing and implementing standard operating procedures;
• Liaise with Local government and other government agent on issues related to implementation of food assistance in the Zone. Ensure good representation of World Vision in government coordination meetings
• Maintain tight budgetary control over all program budgets and ensure compliance with the grant rules and regulations of a variety of donors (USAID and WVI standards).
• Assist FRT in the creation of programmatic budgets, and recommend revision where necessary in coordination with the donor.
• Create budgets and spending projections for the Commodity operations on monthly bases
• Prepare district budgets, expenditure analysis resources (financial and material) and staff management produce regular and timely progress reports regarding all food programs
• Prepare monthly management reports, and well as monthly narrative reports for the district according to set standards and formats
• Maintain a comprehensive commodity tracking systems so as to ensure that all commodities are properly distributed and accounted for World Vision Partnership and major donor standards
• Ensure accurate and timely reporting of program finances, CPDR and progress status, review actual financial performance against the budget, and explain variances on a regular basis.
• Ensure that all commodity losses and claims procedures are in accordance with the World Vision Partnership and donor requirements;
• Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks;
• Identifying and formalizing intervention objectives in conjunction with other teams and departments (logistics, finance, human resources)
• Lead and support monitoring and compliance team in planning and ensure execution of food resource monitoring and compliance plan for the improvements of operations of GFD of Different grant projects and compliance principles, standards and procedures;
• Undertakes visit to all WV warehouses to evaluate commodity-handling, status of the stores, working methods, whether they are in line with the rules and regulations;
• Lead Monitoring and Compliance TWG and participate in different concerned meeting through representing food resource program;
• Ensures food assistance program activities are supervised, monitored in line with the donor guideline;
• Work closely with the MEAL, food monitoring and nutrition team to ensure accountability mechanisms are in place and that feedback is incorporated into program design
• Responsible for the recruitment, selection, supervision and training of commodities staff.
• Ensure proper and adequate supervision of commodities staff for a smooth implementation of the projects.
• Work on staff development plans through coaching, on job training and possible recommendation for support to other programs within the partnership.
• Conduct performance appraisals, maintain employee files, create job descriptions, chair hiring panels, and maintain performance standards for all employees in commodities department