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Job Description
The Business Support team is accountable for ensuring that all business procedures (Finance, Human Resource, Supply Chain, and IT) are adhered to and implemented in a manner that is compliant with Oxfam policies, standards and procedures.
In particular, the Supply chain and Logistics Team will provide professional, business-focused support for logistics, utilizing proactive solutions-based approaches to resolve issues and ensuring that operational business requirements are effectively managed in order to deliver organizational results and help achieve program objectives.
OBJECTIVE OF THE INTERNSHIP
The objective of this internship is to hire a Supply chain intern who will be part of the Supply chain and logistics team in Addis Ababa. The position owner will support the logistics team on different supply and logistics activities.
ROLE DESCRIPTION
Working directly with the logistics team, as well as indirectly with partners, internal departments, suppliers, and other stakeholders.
Specific responsibilities
Supply management:
- Ensure that bills, invoices, and purchase orders /contract are reviewed before being submitted for payment or signature.
- Provide support to the Supply team by assisting with OXFAM and donor compliance requirements.
- Assist the supply team with the timely dispatch of tender documents, TORs, and the preparation of contracts
- In the absence of the Supply chain officer, organize tender committee meetings.
- Maintain an appropriate record of all procurement activities, decisions, and contracts the process is accurately documented for the purposes of accountability and auditing.
- Responsible for overall procurement files as per set standards, data flow, and all other relevant files.
- Upload scanned documents to Box per project folder and share the Box link biweekly.
- Timely payment facilitation for suppliers
- Proactively and effectively communicate with the logistics team (procurement, fleet, warehouse).
- Establishing and maintaining ethical, professional relationships with suppliers.
TECHNICAL SKILLS AND KNOWLEDGE
A bachelor’s degree in logistics or supply chain management, or any other field that can add value to the position.
- Newly graduated students without any experience.
- Strong communication and writing skills.
- Experience using computers and Microsoft Office applications
- Ability to work in a team environment as well as independently.
- A desire to analyze data and a high level of attention to detail.
- Excellent planning and prioritization abilities.
- Self-motivated, dependable, and a good problem-solver.
- Ability to work effectively in a diverse team
- Willing to work additional hours when necessary.
Key Attributes
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
What can this role offer the Intern?
You will have the opportunity to gain skills and experience in the following areas:
- Solid logistics and supply chain management experience.
- Expertise in the use of digital supply chain tools and logistics systems with an emphasis on applying theoretical knowledge to real-world applications.
- Understanding of and experience in identifying, compiling, and analyzing supply and logistics related reports and information.
- Learn how to communicate with different stakeholders in the supply chain.
- Learning opportunity for fleet management and report preparation.
- Opportunity to work with a diverse group of people.
- Contributing to Oxfam’s goal of ending poverty and suffering.
About You
PERSON SPECIFICATION
Most importantly, every individual at Oxfam GB needs to be able to:
- Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
- Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
- Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
- Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
- Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
- Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.
- Courage: We speak truth to power and act with conviction on the justice of our causes.
- Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
| 1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
| 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
| 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible. |
- Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:
Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:
- Self-Awareness
- Mutual accountability
- Strategic Thinking and Judgment
Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding, and criminal records checks).
Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this
Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
How To Apply
Please click the below link: