Head of Programme & Budgeting Division Full Time

Organization Information

Reports to:  Director Finance
Directorate/Department/Organ:Finance Directorate Africa CDC
Division: Programme and Budgeting
Number of Direct Reports: –
Number of Indirect Reports: –
Job Grade: P5
Number of Positions: 1
Contract Type: Regular
Location: Addis Ababa, Ethiopia

Purpose of Job

The Head of Programme and Budgeting Division shall direct and manage the preparation of budget requirements of Africa CDC, lead consolidation and presentation of annual budget for approval as well as the preparation and submission of periodic budget performance reports to the respective authorities.

Main Functions

• Supervises and manages the work of the Division to ensure their effectiveness.
• Designs strategies and policies in order to address the pertinent issues in the relevant area.
• Contributes to the development of the business continuity plan and ensures its implementation at division level.
• Ensures risk management and mitigation.
• Oversees the expansion and development of new and existing activities of the Division.
• Addresses challenges relating to current practices in related field or relevant area.
• Engages stakeholders within Members States and RECs in designing and implementing strategies.
• Represents the organisation and explains its position at conferences, in respective area of work.
• Mobilises funds from donors and allocates them towards the implementation of strategies and activities of the Division, as appropriate.
• Prepares periodic financial and budget execution reports and monitors budget execution at Division level.
• Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.
• Develop and maintain operating rules and procedures.
• Develops and implements the Office’s medium and long-term goals and objectives.
• Design and develop business continuity plan to address unforeseen circumstances.
• Develop and oversee policy development and guidelines according to the organization’s legal framework.
• Design policies consistent with the AU’s goal in order to address the pertinent issues in the relevant area.
• Promote awareness and training of best practices in area of expertise.
• Manages and supervises employees within the division, ensures the timely delivery of the Division’s goals and effective staff performance evaluation.
• Assist the Director of Finance in supervising various teams within the Directorate as may be assigned from time to time.

Specific Responsibilities

• Contribute and coordination in the overall budget preparation process.
• Lead and ensure the elaboration of resource requirements for budget submission.
• Provide data analysis to facilitate the preparation of cost estimates and budget proposals, based on Africa CDC strategic directions.
• Consolidate and present the annual budget for approval.
• Ensure the preparation and submission of a performance report on monthly, bimonthly, quarterly and annual basis, on budget implementation with details related to each Unit, as well as differentiating between operational and programme budget.
• Provide advice and guidance, involving training, to staff on budgetary and financial policies and procedures, including results-based budgeting.
• Ensure that the budget allocation per activity as posted in ERP is in line with the approved budget.
• Release the budget and accounting documents postings in ERP, by checking their correctness to ensure accuracy of recorded data.
• Ensure the availability of funds in line with the initiation process of any activity.
• Monitor budget implementation and determine or recommend reallocation of funds when necessary.
• Carry a mid-term review of the budget in consultation with all Units, in line with change in Africa CDC mandate during the period.
• Prepare and submit status of allotments on a monthly basis for the overall budget.
• Monitor expenditures to ensure that they remain within the authorized amount.
• Prepare the required financial statements and supporting schedules and makes available documents and financial information to internal and external auditors.
• Review designated accounts and other bank accounts and ensure that Bank reconciliations on time for all partner accounts.
• Facilitating the completion of annual audit of project financial statements on time.
• Making sure that all fixed assets acquired by project funds are kept safe and are provided with identification number.
• Prepare explanations for major budget variances.
• Supervise and manage a team of finance professionals/staff,

Academic Requirements and Relevant Experience

• A Master’s Degree in Accounting, Finance or Business Management/Administration (Finance or Accounting Major) or related field with twelve (12) years of relevant work experience out of which seven (7) and five (5) years should have been served at managerial and supervisory levels.
• Experience of working in an International or intergovernmental organization is required.
• Membership or certification by an internationally recognized professional accounting body such. as CA, CPA, ACCA, CIMA is a plus.
• Experience in Result based budgeting and other equivalent budget methodologies is key.
• Experience in using SAP and knowledge of other ERP is a plus.

Required Skills

• Managerial skills, political tactfulness, and supervisory skills to achieve documented objectives.
• Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners.
• Ability to establish and maintain effective partnerships and working relations both internally and externally.
• Ability to identify key strategic opportunities and risks.
• Ability to effectively lead, supervise, mentor, develop and evaluate staff.
• Strong working knowledge of information technology tools related to the division’s functions, and their implications for the business of the division, as well as the management and control of its operations.
• Depth knowledge in generally accepted finance and accounting policies, principles and controls
• Knowledge of auditing & investigation information systems and systems designs.
• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese and Spanish); fluency in another AU language is an added advantage.

Leadership Competencies

Core Competencies

Functional Competencies