Finance Support Officer Full Time NEW

Employment Type: Definite period( until April 2027)

About the Role – Purpose:

The purpose of the position is to ensure that the organization’s internal control over cash and commodity utilization is adhered as per the Concern Worldwide policies & procedures. This will entail making cash as well as Cheque payments and the necessary cash collections and receiving and dispatching of commodities received from donors and Concern head office as well us locally procured items.

Specific Duties and Responsibilities:

Cash issuing and collecting

• Make cash &Cheque payments
• Collecting cash
• Ensure that all necessary documentation is maintained and authorized by relevant signatories before cash/Cheque payments and cash collections
• Ensure that necessary codes are filled in before settling payments
• Fill in Cash/Cheque payment vouchers.

Controls and safeguarding of cash and coupons

• Ensure that no blank Cheques are signed
• Safeguard Cheque books and ensure timely ordering new cheque books
• Maintaining cash box to be safe
• Preparing Cashbox and safe counts
• Handle fuel coupons: handing over to project staff after they submit approved fuel request floats

Floats

• Follow up timely clearing of floats.
• Inform Finance & Admin Officer or Project Coordinator for floats that are not cleared on time
• Ensure all bank transfers (floats) are sent and follow up their settlement
• Provides financial technical assistance to float holders and budget holders

Petty Cash Management

• Custody petty cash fund
• Prepare petty cash and effect payment after checking the necessary document and its approval
• Maintain daily record of cash payments and check the cash balance
• Prepare petty cash Replenishment form and get approval from Project Coordinator
• Safely replenish and keep the cash intact all the time

Payroll

• Collect staffs’ information in relation to payroll
• Prepare staffs’ salary monthly for approval
• Properly maintain staffs’ personal bank account information and effect payment via bank
• Prepare all payroll related deductions/liabilities and effect payment for concerned authority, such as Income tax, pension, Provident Fund etc

Cash books/Bank books

• Maintaining Cashbooks and bankbooks daily
• Maintaining updated fuel coupon records and follows up sheets.
• Maintaining programme cash logbooks

Other

• Maintain good communications within the team and ensure that all information is shared within the team, and that the HO Country Financial Controller is kept informed of progress in meeting deadlines.
• You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered. Hence flexibility will be required in performing your day-to-day activity.
• Understand, adhere and implement all Concern Worldwide policies, procedures and guidelines such as Programme Participants Protection Policy & Code of Conduct, Anti-fraud Policy, HR Manual.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equality

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practice in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Person Specification:

Essential knowledge, skills and experience

• Diploma or degree or vocational/ technical training related to the role.
• 2-3 years relevant experience.
• Strong oral and written English or French (as required)
• Computer skills.
• Proficiency in Tigrigna language (Mandatory).

Competencies:

Candidates are expected to demonstrate abilities in all the following priority competency areas (the highlighted 5 competencies in bold are most critical):

We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organization. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter. Please be aware we may offer positions before the closing date. Concern reserves the right to interview and select the chosen candidate before closing date for receipt of applications, so early application is strongly recommended.

Important information:

Concern has an organizational Code of Conduct with three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking.

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave