Finance Officer – PIU (AfCDC) Full Time NEW

AU Values

• Respect for Diversity and Teamwork   • Think Africa Above all
• Transparency and Accountability         • Integrity and Impartiality
• Efficiency and Professionalism            • Information and Knowledge Sharing

Organization Information

Reports to: Project Coordinator
Directorate/Department: Directorate of Finance
Division: Financial Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P2
Contract Type: Fixed Term
Location: Addis Ababa, Ethiopia

Purpose of Job

The Finance Officer (P2) within the Project Implementation Unit (PIU) will be responsible for providing financial management support to the project ensuring financial procedures are adhered to, financial data is accurately recorded, and timely financial reports are produced. He/she will support the implementation of the organization’s financial management policies and procedures and provide guidance to the project coordinator and PIU staff on financial matters. He or She will closely work with the Africa CDC Directorate of Finance. Under the direct supervision of the Project Coordinator, the finance officer will be accountable for the implementation of financial management policies and practices of the project in accordance with the AUC and GAVI guidelines. The Finance Officer will be responsible for preparing the project financial reports, preparation for project audits, monitoring implementation status of GMRs, reconciling and analyzing financial expenses and other related costs. S/he will perform analysis of operational activities including historical, current and projected costs and expenses, cash flows and variances.

Main Functions

The Finance Officer under the guidance of the PIU Financial Management Specialist (FMS) shall:

• Assist the Finance Specialist in her work to ensure effective grant oversight, coordination and ensure the project funds are being used appropriately.
• Develop financial recording and monitoring processes for the Programme that align to Africa CDC’s financial governing processes, and enable reporting as per donor requirements;
• Manage, update and monitor the project budget and project expenditure, providing explanations for significant budgetary variances.
• Update and reconcile the project cash, expenditure and accounting on a regular basis.
• Prepare project financial reports on a timely basis and present to the Finance Specialist.
• Establish the processes and flows for a fund flow model for implementing partners and ensure payment is made in due time.
• Liaise with internal audit to ensure that Gavi funded project is included in the scope of their work.
• Lead in ensuring matters arising from internal and external audit related to the project funds, are addressed in a timely manner.
• Ensure proper functioning of the project accounting and auditing system in accordance with African Union Commission’s Financial Rules and Regulations as well as donor Financial procedures.
• Provide financial advice and ensure compliance with AUC Financial Rules and Regulations, and donor financial requirements.
• Ensure that implementing partners have accurate and complete accounting, reporting and internal control systems, expenditures adequately supported and that all relevant records are maintained accurately.
• Promote best practices, transparency, accountability in financial management systems.
• Perform any other duties as requested by the supervisor.

Specific Responsibilities

Financial reports are prepared quarterly and as on a need basis. The financial reports are prepared based on the IPSAS standard. The Finance Officer is required to prepare a Financial Report (IFR) every six months to be submitted to Gavi within 45 days of the end of the reporting period. In addition, annual technical reports and financial reports are prepared and submitted to the external auditors within three months of the end of the fiscal year. The audited financial statement will be submitted to Gavi within 6 months of the end of the fiscal year. He/she shall prepare and deliver the following:

• Main deliverables should also include monthly, quarterly and semi-annual and annual financial reports.
• Periodic updates to budget requirements of annual work plans and preparation of a six-month expenditure forecast and cash requirement (by obtaining inputs from the project team) to request funds from Gavi.
• Statement of sources and use of funds, opening and closing balances for the quarter and cumulative.
• Statement of use of funds that shows actual expenditures. These are appropriately classified by main project activities (categories, components, and sub-components) and by Gavi cost categories. They will also include an actual versus budget comparisons for the quarter and cumulative, with explanations provided for significant variances.
• statement on the movement of project’s designated account including opening and closing balances and the movements (inflows and outflows.
• Notes and explanations on financial performance and other supporting schedules and documents as needed.

Academic Requirements and Relevant Experience

• A minimum of a bachelor’s degree in accounting or finance or any related field with five (5) years of progressive responsibility in treasury/banking including management of bank accounts, cash management within the public sector, multilateral institutions, and international non-governmental or similar organizations nationally, regionally, and/or internationally.
  Or
• A master’s degree in accounting or finance or any related field with two (2) years of progressive responsibility in treasury/banking including management of bank accounts, cash management within the public sector, multilateral institutions, and international non-governmental or similar organizations nationally, regionally and/or internationally.
• Certification by a nationally or globally recognized accounting body such as CPA, ACCA is required.

Required Skills

• Resourceful and skilled at collecting, analyzing and using data to recommend, make and communicate decisions of a technical nature to lay audiences.
• Demonstrated ability with regard to computer skills, including excellent word-processing capabilities, proficiency with e-mail and internet applications and experience in using office software applications such as MS Excel, Power Point and Word, and familiarity with use of electronic data processing systems and ERP such as SAP or other accounting software. Ability to deliver under tight deadlines and works well under pressure.
• Ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports.
• High level of autonomy at work, yet with profound team-spirit.
• Excellent oral and written communication skills.
• Proficiency in one of the AU working languages is required (English, French, Arabic, Kiswahili, Portuguese or Spanish). Fluency in English and knowledge of any additional language is an added advantage.

Leadership Competencies

Core Competencies

Functional Competencies

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TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

Africa CDC is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$  66,751.81  inclusive of all allowances for locally recruited staff of the African Union Commission.

How To Apply

Applications must be submitted no later than June 5, 2025, 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted. -Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications