Medecins Sans Frontieres Switzerland
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation.
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About the Job
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
- Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
- Update Social security & Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
- Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Administration Manager.
- File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
- Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
- Contributing to “Welcome to MSF” sessions and to other actions aimed at improving the understanding of MSF principles (especially neutrality) and actions by all MSF staff and collaborators.
- Supporting the project teams in the administrative / HR / Fin implementation of all project activities, including in remote locations, across all MSF areas of intervention / exploration / assessment – according to the FIN / HR Manager request.
- Ensuring the supervision of the cleaners and cooks and supporting in the movements and accommodations of staff in the project.
- Assisting the Project FIN / HR Manager in specific aspects of the recruitment process, according to the FIN/HR Manager request.
- Assisting in the organization of ADM records management, including contingency measures.
- Assisting the organization of training activities in the project according to the FIN / HR Manager request.
- Assisting in the monitoring and follow-up of the ADM “stocks” and office / accommodation needs.
- No. of positions: 01
- Place of work: MSF- Switzerland office, Nekemte
- Position holder report to(direct supervisor): Project FIN/HR Manager
- Length of contract: till 30 June 2027
- Remuneration and Benefits:
- Starting Base salary (N+0) –USD 869, payable in Ethiopian Birr (ETB).
- Medical cover: as per the organization’s policy
About You
- Education: Desirable finance, business or administration related diploma.
- Experience: Essential previous working experience of at least two years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries.
Languages
- High level command of oral and written English; Afan Oromo highly desirable
Knowledge
- ssential computer literacy (word, excel, internet)
Competencies
• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management
Requirement Skill
Human Resource Management, Management, Business Administration,
Basic financial and business analysis
How To Apply
Interested applicants can submit their CV and application letter including photocopies of all supporting documents via this link https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=r9GdTc6Dm06wkLBUPMwrMYm3Xd0v4CBGrmH7Z1UpPHFUQk0xT1IxWjRHQUdSNENRMTVSQ0U5NEpXNy4u . please be informed that we do not accept applications in other forms.
Please Note that we only contact short-listed candidates and only short-listed candidates with the required documents are allowed to attend further assessment.
Sincerity of Declarations and Documents Submitted to MSF
Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.
We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCG, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.
“By submitting your application, you consent to MSF staff using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate.”