Senior Humanitarian Programs Manager Full Time NEW

Job Summary

This position plays a key role responsible for the overall program management and administration, quality program implementation of current ongoing emergency and recovery projects, working closely with the Programs Director while providing managerial and technical support to the field emergency staff, and Implementing Partners. The Position also plays a key role in  increasing funding portfolio through assessments, proposal development, networking, and fundraising and managing donor relations ensuring the FH Strategic Objectives alignment and adherence to the Global RHA policy/guideline

Key Result #1 – Provide oversite to Humanitarian Projects

1. Oversee and directly support the implementation of emergency and recovery projects under his/her portfolio reflecting donor requirements and ensuring projects aligned to the FH Ethiopia Country Strategy and Core Humanitarian Standards.
2. Coordinate and direct project planning processes to ensure overall integration of projects, proper understanding of project goals, objectives and intermediary results, and engagement and buy-in of all key stakeholders.
3. In collaboration with the respective project Emergency Response Managers and Coordinators, ensures complete, timely and accurate documentation for all projects, including annual fiscal and narrative reports.
4. Guides the MEL and the emergency response managers/coordinators in active monitoring and evaluation of all projects, ensuring adequate monitoring, reviewing progress, reviewing beneficiary feedback, identifying corrective actions required and capturing learnings and ensures adjustments made to improve program quality and effectiveness.
5. Provides general oversight and guidance to effective project cycle management.
6. Takes a lead in establishing agreements and protocols with all technical partners (government line offices) for emergency and recovery projects.
7. Supports the WFP, DRA, UNFPA & other emerging donors projects’ Emergency Response Managers/Coordinators.
8. Ensure the preparation and timely submission of quality project reports in accordance with required reporting formats.
9. Provide support to the  Programs Director during a partner capacity assessments and developments, especially in areas where projects implemented through partners.
10. Maintain close and smooth communications with the support departments to strengthen functional collaboration.

Key Result #2- Staff and Financial Management

1. Ensures that an effective utilization of budgets and other resources are in place through regular monitoring and carryout budget revision as deemed necessary in Emergency & Recovery (E&R) projects. This includes regular monitoring of cash flow, the timing of cash forecasts, and liquidation report preparation in coordination with the finance department.
2. Make sure that the budgets and activity plans for E&R projects are planned based on approved annual resource allocation and specific donor requirements;
3. Provide project budgetary oversight and supervision ensuring that all planned activities, outputs and impacts achieved over the life of each project.
4. Leads and manages staff ensuring clarity over humanitarian program strategy, plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events for E&R teams.
5. Provides management support to direct reports in their management of others, and the implementation of objectives, work plans and budgets.
6. Provides spiritual leadership support to direct reports and other staff where appropriate
7. Contributes to developing and modeling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s Heartbeat
8. Supports and participates in staff recruitment, induction and training as required.

Key Result #3- Quality Assurance 

1. Ensures project implementation based on Gantt chart and appropriate use of financial resources, including progress monitoring against project goal;
2. Ensures project implementation in order to meet with the changes and address the needs and priority of our impact groups for better results, learning opportunity, empowerment, and sustainability through developing standard quality guidelines for input provision, training, reports, and planning in partnership with the E&R managers, coordinators and field team;
3. Makes sure that project impacts, encountered problems and proposed solutions were identified and documented for future use;
4. In collaboration with the E&R managers/coordinators, ensures all project (long term and short term) objectives are on the right track/meeting the expected results, and minimum humanitarian principles and standards;
5. Creates structured opportunities to encourage learning and creativity among staff, ensuring internal and external evaluations and reviews are undertaken as appropriate in E&R projects. Ensure recommendations implemented and learning shared across the wider team for consistent improvements.

Key Result # 4- Other Activities 

1. Serve as a Country Office focal person for training, development and deployment readiness of the country Emergency Response Team.
2. Assist the Programs Director in overall management of Humanitarian Emergency projects and perform other tasks as appropriate and assigned by the supervisor, and in the absence of the deputy and director will be a primary delegate to take over responsibilities.
3. Assist the Programs director in providing strategic direction of Ethiopia Humanitarian Programs’ implementation and foster program integration in line with existing Response & Recovery Plan, Corporate Strategy, Heartbeat as well as Humanitarian Guideline/Policy;
4. Promote coordination and appropriate joint working relationship between E&R Managers/Coordinators and the support departments staff to ensure maximum synergy, impact, influence and scale up of the program;
5. Develop sound working relationship with the concerned regional and national government bodies with matters that pertain to E&R projects;

Job Level Specifications

• Commitment to respond to human suffering and in full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat Values and Golden Circle of FH.
• Excellent writing skills in English with proven ability to review plan/reports with donor requirements/standards,
• Computer literate in Microsoft Programs,
• Training in Core Humanitarian Principles and Conflict Sensitivity
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure.
• Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;
• Proven track records in emergency, recovery and development projects management

Education & Experience

• Master’s Degree in Project management, Disaster Management, Rural Development or other fields relevant to emergency, recovery and development.
• Ten years of work experience with an International Non-Governmental Organization or other international organization in a relevant field, preferably at managerial level or equivalent combination of education and experience.

Distinguishing Competencies

• Highly developed leadership, influencing and communication skills, and demonstrable capability in relationship building at all levels. \
• Proven budget management experience coupled with experience in implementing and working in accordance with corporate structures, policies and practices

Safeguarding Policy

• Food for the Hungry/ FHE is committed to conducting its programs and operations in a manner that is safe for all beneficiaries it serves. FH’s policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable at risk. All personnel expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy would result in termination