Logistics Officer Full Time NEW

About Médecins du Monde (MdM) and Context

Since 1980, Médecins du Monde (MdM) has worked independently in France and internationally to ensure universal and sustainable access to healthcare. Engaged in Ethiopia since 1986, MdM addresses urgent humanitarian needs through a multisectoral response, integrating Primary Healthcare (PHC), Sexual and Reproductive Health (SRH), Nutrition, Gender-Based Violence (GBV), and Mental Health and Psychosocial Support (MHPSS). The organization ensures survivors receive medical, psychological, and social care. MdM also prioritizes harm reduction initiatives, particularly for improving the well-being of sex workers and reducing the prevalence of HIV/AIDS. Additionally, the organization extends its support to refugees, asylum seekers, and internally displaced persons (IDPs) affected by violence, ensuring they have access to essential medical care, psychosocial support, and protection services. MdM’s holistic approach aims to address both the immediate health needs and the broader determinants of health in the communities it serves.

• Position :                                          Logistics Officer
• Status:                                               Salaried
• Duration:                                          Until October 14,2027
• Hierarchical supervision:             Field Coordinator
• Functional supervision:                Logistics Coordinator 
• Location:                                           Semera,Afar
• The Field Logistics Officer will play a vital role in Procurement Management, Stock Management, Transport Management and Premises management. He/she will be base in Afar under the direct supervision of field coordinator, and He/she will have a technical reporting line to the Logistics Coordinator of MDM Ethiopia Mission. She/he will be the direct manager of the guards and the cook/cleaner
  TASKS & RESPONSIBILITIES

Procurement Management

• Coordinate with the Field Coordinator and Finance Admin Officer to prepare monthly purchase forecasts.
• Request financial advances from the Finance Administration Officer at the beginning of the week and justify expenses by the end of the week following MDM procedures.
• Ensure strict adherence to MDM and donor procurement policies and procedures.
• Manage all purchasing processes at the base level, avoiding split purchases and adhering to financial thresholds and associated procedures.
• Collaborate with managers and officers to ensure efficient and effective logistics operations.
• Optimize logistics operations to increase cost-effectiveness, including establishing long-term supply contracts.
• Maintain and archive procurement records, both physical and digital, on the logistics SharePoint.

Stock Management

• Oversee and manage all stocks at the base level.
• Register, maintain, repair, and dispose of MDM assets while maintaining full control over all items.
• Verify the quantity, condition, and contents of received goods against orders or goods received notes.
• Report any irregularities, such as missing or damaged items, to the Log Manager and Field Coordinator.
• Ensure proper organization, protection, identification, and accessibility of goods in storage.
• Produce stock documentation by MDM policies and formats.
• Tag and list all assets during procurement and keep records up to date.
• Maintain cleanliness and good condition of stocks.

Transport Management

• Assist in renting vehicles for programming activities.
• Ensure compliance with MDM vehicle management procedures.
• Implement rules for vehicle and transport management.
• Schedule and reserve transport as needed.
• Allocate and loan vehicles appropriately.
• Supervise hired vehicles to ensure they are in good condition.
• Ensure vehicle contractors perform regular maintenance.
• Oversee weekly vehicle checks by drivers.
• Manage fuel stocks and maintain buffer stock.
• Handle the transport and movement of goods and supervise loading and unloading.
• Supervise drivers on license reporting, accident handling, and security measures.
• Report and track vehicle service and fuel consumption.

Premises Management

• Monitor the use of office materials, fuel, and lubricants.
• Inspect the cleanliness of open spaces (gardens, courtyards, etc.).
• Ensure maintenance of MDM premises and facilities (walls, roofs, electrical installations, water supply, etc.).
• Oversee minor building rehabilitation work.
• Ensure compliance with security norms in MDM premises.

Communications Management

• Train staff in using communications equipment (satellite phones, GSM, smartphones, computers, etc.).
• Keep contact numbers and email addresses updated and accessible.
• Ensure maintenance of computers and network systems.
• Secure and track communication and IT equipment.
• Maintain and service communication equipment (phones, landlines, mobiles, sat phones, etc.).
• Brief new staff on communication protocols and equipment usage.
• Supervise computer maintenance personnel and inform the Field Coordinator of issues.
• Oversee internet service providers, server performance, and data consumption.

Emergency Response

• Participate in emergency activities and exploration visits.
• Manage logistics activities and staff during emergencies.

Security Management

• Report security issues to the security focal point.
• Serve as a backup for the security focal point when needed.
• Support the Field Coordinator in implementing security and safety procedures.
• Ensure timely implementation of security improvements.
• Mitigate risks related to fraud, corruption, and insecurity.

Team Management and Networking

• Manage assigned team members (Drivers, Cleaners, and Guards).
• Conduct capacity building and appraisals for staff.
• Train new staff in logistics procedures.
• Actively participate in base meetings.

Reporting

• Consolidate and submit monthly logistics reports to the Field Coordinator and Log coordinator.
• Provide mission reports and handover documents at the end of contracts or before annual leave.
• Fully scan and archive purchase files physically and on SharePoint.

Others

• On the request of the program and Logistic coordinator, Field coordinator may carry out other related tasks

Required qualifications and skills

• Education: Degree in Logistics Supply Chain Management, Business Administration and other relevant field of study.
• Experience: Two years’ previous experience in Logistics, INGO environment, especially in Afar, is a plus.
• Competencies:

 Essential knowledge of use of computers including processing of documents (Word, Excel),

 Good driving skills with renewed driving license,

 Good communication, negotiation and organizational skills,

 Flexibility and versatility,

 Attention to detail, ability to work in a multi-disciplinary and multi-cultural environment,

 Quick decision-making and prompt action, open-mindedness,

 Curiosity and openness to new ideas,

 Creativity, and dynamism.

 Committed to MdM’s values as an organization and motivated by its non-statutory.

Languages

 Fluent in English language (speaking and writing) is mandatory.

 Local language and Knowledge of the local context are required.