Project Associate (Protection Information Management) Full Time NEW

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Project Context and Scope

IOM Ethiopia’s vision is to place the rights and well-being of migrants at the centre of its interventions, adopting a preventive, protective, and responsive approach. Its protection interventions in Ethiopia follow a six-pillar intervention that includes direct assistance to migrants, displaced persons and affected communities, thematic guidance, capacity development, advocacy, and research. The Protection Unit (PXU) works closely with the government of Ethiopia and various stakeholders in emergency, displacement, and migration settings to reduce protection risks and address the needs of vulnerable individuals and communities. IOM is guided by rights-based approaches across its migration programming, demonstrating commitment to the safeguarding of vulnerable groups.

Under the overall supervision of the Senior Programme Officer (Protection), and direct supervision of the Programme Officer (Protection), and in close coordination with the National Officer (Protection) the successful candidate will support the information management needs for the team, including creating and implementing data collection tools, data cleaning, data validation with field teams, and dealing with ad-hoc information management related tasks. The selected candidate will also lead the data related tasks for the MRC Information System (MRCIS), including data upkeep, and migrant profiling and trends analysis. The selected candidate will also be required to provide database, visualization, SharePoint upkeep, and information management support to all other protection teams, including the Return and Reintegration teams, Protection Emergencies, Policy and Liaison, and support coordination with other programmatic units in the mission.
In particular, he/she will undertake the following responsibilities and accountabilities.

1. Support PXU MRCIS data management needs and maintaining high standards of data quality across the unit, including coordinating and maintaining data collection, storage and utilization platforms and tools. 
2. Comply with relevant IOM internal frameworks and policies, with particular regard to data management and protection standards.
3. Support the PXU team by addressing its data collection, protection, management, and analysis needs. 
4. Retrieve, compile, summarize, analyze, and present information/data on specific project topics, particularly related to MRCIS and trends analysis
5. Implement, monitor, and maintain database information systems to gather and process information required for Protection unit project implementation, using standard design principles and patterns to attain high re-usability and maintainability.
6. Assist to improve and automate data validation mechanisms to support operational and reporting systems.
7. Assist to perform data cleaning, analysis, visualizing, and conducting triangulation of information and implement proper backup, archive, and security procedures to ensure data integrity and availability.
8. Contextualize data collected for nontechnical audiences.
9. Draft data stories and dashboards to better protection unit data, including the MRCIS
10. Draft status reports, identify shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
11. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
12. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.
13. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
14. Train team members, implementing partners and other relevant parties on the utilization of data collection and management tools, including mobile data collection apps and database software
15. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
16. Any other duties as assigned.

Required Qualifications and Experience

Education

• School diploma with five years of relevant experience; or,
• Bachelor’s degree in data science, computer science, software engineering, statistics, or related fields from an accredited academic institution with three years of relevant professional experience.

   

Experience

• Previous experience in utilizing and/or creating data collection and analysis programmes and platforms;
• Expertise in Microsoft Excel, KoboToolbox, PowerBI, SQL tools; skills in ArcGIS, Tableau, Python, R, Adobe Creative Suite an advantage
• Demonstrated experience with and commitment to IOM’s data collection and protection principles
• Strong statistical analysis and data management skills including trends analysis, hypothesize conclusions and summarize complex concepts based on raw data
• Demonstrated knowledge of data collection tools, applications and systems, including back-end and highly technical modification/ manipulation of these systems, if required
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Previous experience in utilizing and/or creating data collection and analysis programmes and platforms;
• Expertise in Microsoft Excel, KoboToolbox, PowerBI, SQL tools; skills in ArcGIS, Tableau, Python, R, Adobe Creative Suite an advantage
• Previous experience of working in an international organization;
• Demonstrated experience with and commitment to IOM’s data collection and protection principles
• Strong statistical analysis and data management skills; the selected candidate will be able to analyze trends, hypothesize conclusions and summarize complex concepts based on raw data
• Demonstrated knowledge of data collection tools, applications and systems, including back-end and highly technical modification/ manipulation of these systems, if required
• Strong interpersonal and teamwork skills;

• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).

For this position, fluency in English and Amharic is required (oral and written). Knowledge of other Ethiopian languages is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies