STOREKEEPER Full Time NEW

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities,

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Assisting the line manager with preparation of the stock reports.
• 1. Reception of Logistics Goods
• Receive and verify logistics materials and non-medical items from suppliers, MSF bases, or partner organizations by checking quantities, quality, and compliance with delivery documents.
• Inspect the physical condition of received goods and packaging upon reception.
• Cross-check received items against the reception control sheet, including quantities, specifications, and item condition.
• Report immediately any discrepancies, damages, or non-compliance to the Warehouse Manager before validation or signing delivery documents.
• Update existing stock cards or create new ones for all received items, recording the reception document reference number.
• Complete the Reception Control Form and ensure all reception documents are properly filed.
• 2. Issuing of Logistics Goods
• Prepare and issue logistics materials based on approved stock requests and authorization from the Warehouse Manager.
• Ensure correct packing and labeling of issued goods in line with MSF standards and supervisor instructions.
• Apply FIFO principles and FEFO where applicable (e.g. chlorine, PPE).
• Update stock cards immediately after issuing goods, including delivery document or stock request reference numbers.
• Collect and archive all documentation related to issued goods with proper signatures.
• 3. Stock Management and Administration
• Ensure stock cards are complete, accurate, and up to date, including MSF codes, item specifications, receipt and issue dates, balances, and reference documents.
• Store logistics items properly to ensure cleanliness, protection, identification, security, and accessibility.
• Organize items by family, specifications, and storage requirements.
• Record physical stock balances after each movement and report discrepancies promptly.
• Ensure all warehouse documentation is filed in accordance with MSF procedures.
• 4. Handling of Damaged, Obsolete, or Sensitive Items
• Identify damaged, obsolete, or non-conforming logistics items and remove them from active stock as instructed.
• Transfer such items to the designated quarantine or holding area when required.
• Update stock cards with appropriate remarks (e.g. “damaged – removed from stock”).
• Maintain updated records of damaged or obsolete items and report them regularly to the Warehouse Manager.
• Flag any urgent risks related to stock condition, safety, or storage.
• 5. Other Responsibilities
• Maintain cleanliness and order in all logistics storage areas at all times.
• Ensure basic warehouse safety and security by restricting access to authorized personnel.
• Report incidents promptly, including losses, damages, accidents, pest or rodent presence, or facility issues.
• Support the supervision of daily workers assigned to warehouse activities when required.
• Carry out any other logistics warehouse-related tasks assigned by the supervisor.
• No. of positions: 01
• Place of work: MSF- Switzerland Office, Nekemte
• Position holder report to(direct supervisor): Supply Officer and Supply Manager
• Length of contract: till 30 June 2027
• Remuneration and Benefits:
  • Starting Base salary (N+0) –USD 520, payable in Ethiopian Birr (ETB).
  • Medical cover: as per the organization’s policy

Education

Literacy essential.

Desirable secondary education and warehouse management related studies.

Experience

Previous experience as storekeeper desirable

Languages

• Essential local language (Amharic), desirable mission working language (english).

Knowledge

• Essential basic mathematics and use of measuring equipment

• Desirable computer literacy (word, excel)

• Desirable ability to do basic repairs

Competencies

• Results and Quality Orientation L1

• Teamwork and Cooperation L1

• Behavioural Flexibility L1

• Commitment to MSF Principles L1

• Service Orientation L1

• Stress Management. L2