Office Manager Full Time NEW

Title: Office Manager

Direct superior: Defense Attaché

Directly subordinated employee(s): None

Starting on: 01.09.2026 (with probation period of 3 months)

Administrative Unit & Duty Station: Embassy of Switzerland in Ethiopia (Addis Ababa)

Created on: 24.04.2026

Duties and competences that come along with this position:

• Administrative management of the DA Office (including: entire administration, correspondence, translation, courier, appointments, telephone service, document filing etc.);
• Open source research work for reports, presentations and briefings;
• Support to visits and business trips (planning, organization and follow-up);
• Support to manage the contact network (DA community, external partners, HQ etc.);
• Support to representation work and invitations (organisation of sit-down dinners, business lunches, other occasions);
• Supporting to planning work (agenda, budget, annual planning);
• Organisation of visitor’s programs for delegations and official visits;
• Guaranteeing the operability of the DA Office in the DA’s absence;
• The Office Manager can be asked to perform other tasks by the Defense Attaché.

Requirements:

• Ethiopian or dual citizen (CHE-ETH);
• Mandatory English, Amharic, and Afaan Oromo;
• Undamaged reputation. Social skills (integrity, discretion, courtesy);
• Enjoy working on military issues.

Professional experience:

• Complete training (high school, college) in a relevant field such as Business Administration or commercial apprenticeship (Swiss education system);
• Proven professional experience (minimum two (2) years) in a private sector, civil society, government or international institution in a similar position;
• Strong knowledge and understanding of administrative and financial processes; including their respective management tools.

Skills:

• Strong social skills and ability to work in team;
• Demonstrated communication skills;
• Excellent communication and organisational capacity;
• Ability to work independently and occasionally under pressure, with minimum supervision;
• Flexibility;
• High sense of personal responsibility;
• Good computer skills notably Microsoft applications (Office Suite, Outlook);
• Ability and interest to work within a multi-disciplinary and multi-cultural team;
• High level of integrity.