Supply Chain Manager (Roster) Full Time NEW

Background of IRC:

The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities that support them, as well as with those who remain within their homes and communities. At-work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. IRC leads the way from harm to home. Began work in Ethiopia, 1999 in response to severe drought that happened in Ethiopia’s Somali region. Currently, providing assistance in ten different regions implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

NOTICE: Emergency Roster Recruitment

Please be advised that this recruitment is for Emergency Roster Placement only and does not involve immediate hiring. This position will be based in different districts/woredas under our field office. Final candidates will be added to the roster and will be contacted right away when an emergency response arises.

Job Overview/Summary:

Under the direct supervision of the Field Coordinator and with technical support from the Deputy Director of Supply Chain, the Supply Chain Manager is a management-level position responsible for the strategic and operational oversight of all supply chain functions within the Field Office. The position holder is expected to lead with integrity, ensuring seamless coordination between Program, Operations, and Finance teams. The Manager is responsible for professionalizing supply chain services and ensuring full compliance with IRC Global policies and donor requirements.

Major Responsibilities

Human Resource Management & Leadership

• Directly manage and lead the Field Office Supply Chain department, including Procurement, Warehouse, Asset Management, and Fleet/Transport staff.
• Proactively identify staff capacity gaps, providing targeted training, mentoring, and technical coaching to ensure a high-performing team.
• Lead the recruitment and orientation of new Supply Chain staff, ensuring they are fully integrated into IRC’s systems (including Integra) and protocols.
• Drive performance excellence by setting clear Key Performance Objectives (KPOs), conducting regular 1-on-1 feedback sessions, and completing timely annual evaluations.
• Foster a collaborative departmental culture through scheduled meetings to discuss priorities, progress, and challenges, while ensuring a transparent grievance-handling process.
• Oversee workforce planning, including the management of annual leave schedules to ensure business continuity and coordinating with HR/Finance for timely departmental administrative needs (OT, safety equipment, etc.).
• Review and finalize quality departmental reports, ensuring data-driven insights are submitted timely to both line and technical management.
• Conduct regular technical monitoring visits to project locations and camps to audit supply chain functions, providing on-site support and tracking action points for improvement.

Procurement Management (Goods and Services)

• Lead Supply Chain engagement in Project Cycle Management (PCM) meetings (PDM, POM, PIM, PLM), ensuring procurement strategies are aligned with program implementation timelines.
• Analyze BvA (Budget vs. Actual) PBI reports for prioritized grants, identifying slow-burn rates and implementing Supply Chain corrective actions to meet donor deadlines.
• Manage the Item Forecast (IF) process, providing technical support to program leads and ensuring requirements are accurately uploaded to the Integra system and assigned to the procurement team.
• Oversee quarterly market assessments and ensure the vendor database is continuously updated in accordance with IRC procurement procedures.
• Review and authorize monthly price rosters, ensuring they are extracted from the system and shared with relevant stakeholders for budget planning.
• Ensure a transparent and responsive procurement process is maintained as the office norm, strictly adhering to IRC, donor, and government regulations regarding fraud and conflict of interest.
• Manage service and lease contractual agreements, ensuring they are signed as per the authorization level and that all legal, tax, and performance terms are fulfilled.
• Directly manage the operations budget for vehicle maintenance, office supplies, and facilities, ensuring all expenditures are planned, tracked, and utilized for their intended purposes.

Warehouse and Assets Management

• Accountable for the integrity of inventory management, ensuring all IRC standard policies and procedures are strictly maintained across all storage facilities.
• Direct the tracking and record-keeping of all assets via the Integra system, ensuring compliance with both IRC and donor-specific asset management policies.
• Lead monthly and annual warehouse inventory surveys, including spot checks, and report discrepancies or action points to the Deputy SC Director and Field Coordinator.
• Advise Program and Field leadership on inventory balances and aging stock, ensuring timely distribution or disposal actions are taken to minimize waste.
• Supervise the end-to-end warehouse workflow, including product receipting, physical quality inspections, and standardized picking/packing protocols.
• Coordinate the year-end property survey, ensuring high-quality reporting and reconciliation for the Country Office.

Fleet and Vehicle Management

• Oversee the strategic allocation of the field office fleet, ensuring all sectors have equitable and efficient vehicle access based on priority.
• Maximize vehicle utilization by reviewing weekly plans and exercising high-level prioritization across programs and operations.
• Manage the maintenance and service schedule for the entire fleet, including motorbikes, and ensure fuel utilization is tracked and recorded in line with IRC standards.
• Analyze vehicle operating costs on a monthly basis, providing efficiency recommendations to the Field Coordinator and Deputy SC Director.
• Ensure all transport and safety policies are strictly respected by drivers and passengers alike to minimize organizational risk.

Safeguarding Responsibilities: –

• Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
• Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

Educational Requirements:

• BA Degree in Logistics, Supply Chain Management, Accounting, Economics, Business Management, or a related field.
• Minimum of 5 years of professional experience for BA holders (or 3 years for MA holders), with at least 2 years in a supervisory or management role.

Preferred experience & skills:

• Proven leadership skills with the ability to manage multi-disciplinary teams in a dynamic, high-pressure environment.
• Strong project management knowledge, specifically the ability to plan and monitor the supply chain components of emergency health or humanitarian programs.
• Advanced analytical and problem-solving skills, with high proficiency in Microsoft Office and ERP systems (Integra/Microsoft Dynamics 365).
• Exceptional organizational skills, with a demonstrated ability to prioritize tasks and deliver high-quality work within strict deadlines.
• Expertise in managing change and fostering a positive, professional code of conduct within a team.

Language Skills:

• Excellent verbal and written communication in English, and local language

Certificates or Licenses:

• Renewed professional license.