Zonal Branch Head Full Time NEW

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned below.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 15 Regional Offices, Zonal Branches and District/Woreda Branches, Woreda Red Cross Committee and Kebele Red Cross committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Details of the vacant position

• Work Unit:– Zonal Branch Office
• Reports to: Zonal Branch Governing Board/Regional Branch Head
• Terms of employment:– Permanent after probation period
• Place of Work: ERCS – Addis Ababa Zonal Branch Office
• Salary: – 28,416.00

Job Summary

Under the direction and supervision of the Zonal Branch governing Board and Regional Branch Head the Zonal Branch Head plans, organizes, directs, coordinates and controls the overall activities of the Zonal Branch of the Society; coordinates, monitors, and evaluates the overall activities of the zonal branch; follows up and facilitates the timely preparation and submission of regular and exceptional reports by the woreda branch; based on delegated power administer and directs financial and procurement activities of the zonal branch; ensures that efficient, effective and accountable systems are in placed with in the zonal and woreda branches; prepares the annual plan and budget of zonal branch; consolidates and incorporates woreda branch offices annual plan and budget and submit to the regional branch; hires, administers, and fires all employees of the zonal and woreda branch offices; ensures and coordinates for the proper implementation of the DRM and other programmatic functions of the Society at zonal level; identify and creates partnership, cooperation and coordination Mechanisms with relevant zonal authorities, local NGO’s and business communities; prepares the agendas of governing board meetings, in consultation with the chairperson of the zonal governing board, and distributes same to board members together with relevant documents; approves expenditures and signs checks as per the delegation and procedures thereon;

Specific Duties and Responsibilities

• Plans, organizes, directs, coordinates, and controls the overall activities of the Zonal Branch of the Society;
• Ensures that the provisions of the charter and bylaws derived thereof, policies, procedures and guidelines, and decisions made by the RC/RC movement, and the leadership of the NS are effectively implemented in the zonal and woreda branches;
• Coordinates, monitors, and evaluates the overall activities of the zonal branch; follow up and facilitates the timely preparation and submission of regular and exceptional reports by the woreda branch;
• Based on delegated power administer and directs financial and procurement activities of the zonal branch;
• Coordinates and controls woreda branches and take corrective measures based on the relevant rules of the NS;
• Ensures that efficient, effective, and accountable systems are placed within the zonal and woreda Branches;
• Ensures that materials and fixed assets of the Society found in the zonal branches are properly administered and utilized for their intended purpose;
• Prepares the annual plan and budget of the zonal branch; consolidates and incorporates woreda branch offices annual plan and budget submit to the regional branch;
• Hires, administers, and fires all employees of the zonal and woreda branch offices;
• Recruits, selects, hires, transfers, promotes, and terminates woreda branch head jointly with the woreda governing board subject to specific rules in the bylaw;
• Organizes, oversees, coordinates, and, follows up vulnerability assessment activities, intervention prioritization, and project formulation activities on program areas of the Society in the zonal branch; solicits local financing sources of program and project activities and effects intervention accordingly;
• Ensures and coordinates the proper implementation of the DRM and other programmatic functions of the Society at the zonal level;
• Oversees and coordinates the establishment and deployment of Strong and functional emergency BDRT & rescue teams within the zone;
• Ensures periodic reports to regional branch and HQ on progress implementation of The DRM and other programmatic functions of the society at zonal levels;
• Reports identified and prioritized intervention needs that are beyond the capacity of the zonal Branch to the regional bran, and works in close cooperation with the regional branch/National Secretariat on subsequent activities;
• Identify and creates a partnership, cooperation, and coordination Mechanisms with relevant zonal authorities, local NGO and business communities;
• Attends conferences, meetings and courts of law that involve the branch; conducts negotiations and concludes agreements with third parties based on the relevant rules of the NS;
• Works for the expansion of humanitarian services of the Society, facilitates for the opening of woreda branches and kebele Red Cross Committees, and provide necessary support for new branches;
• Prepares the agendas of governing board meetings, in consultation with the chairperson of the zonal governing board, and distributes same to board members together with relevant documents;
• Ensures the availability and proper allocation of financial, human and material resources as well as facilities that programs and projects are properly implemented according to the scheduled timeframe and allocated resources;
• Ensures that subscription contributions of the zonal branch to the Regional Branch and other requirements incumbent on the branch are timely and effectively met;
• Ensures that humanitarian and development activities which are planned or implemented are in line with the Strategic Plan and Program Plan of the NS and such activities are executed in line with the Fundamental Principles of the Movement;
• Ensures that the Emblem of the Ethiopian Red Cross Society is always used in the zonal branch in accordance with the established regulations on the use of the Emblem;
• Undertakes overall capacity gap assessment, designs and administers appropriate capacity building programs to zonal and Woreda branches;
• Approves expenditures and signs checks as per the delegation and procedures thereon;
• Takes effective and efficient resource allocation decisions and undertakes budget management for programs and projects; monitors performance progress program/project activities;
• Makes sure that performances are evaluated against set objectives, plans and budget of the zonal branch; provides directives, guidance and solution to solve problems and correct deviations/ shortcomings;
• Ensures that both financial and physical performance reports are prepared, consolidated and submitted to the Zonal Board and Regional Branch;
• Facilitates and implements resource mobilization campaigns of the Regional Branch and HQ for the ERCS’s Humanitarian Fund within the specific zone;
• Controls and provides administrative and other necessary supports to EDP outlets with in the zonal branch;
• Administers, guides and coaches subordinate staffs, undertakes continuous or periodic performance appraisal in accordance with the performance management system in place;
• Ascertains that annual financial reports of the zonal branch are timely and properly prepared, all financial accounts are closed in time;
• Makes sure that auditors qualified comments and corrective suggestions are timely corrected and consistently practiced;
• Performs other related functions of the zonal branch entrusted to her/him; by the Regional Head or Zonal Board;

Educational Requirement and Experiences

• Second degree/first degree in Management/ Public Administration/ Disaster Risk Management/ Public Health/ Social Work/ Sociology/ Social Psychology/ Social Anthropology/ Regional & Local Development Studies/ Governance & Development Studies and 8/10 years related work experience, out of which 4/6 years in managerial position(s)