Woreda Food Commodity Distribution Supervisor (RFSA) Full Time

Job Description Summary

The Food Commodity Distribution Supervisor will be responsible for planning, implementation, monitoring and controlling of the overall food assistance implementation in the assigned woreda. The position holder will maintain the level of standard food assistance delivery in accordance to World Vision food assistance manual, donor requirements and food commodities handling and distribution standard operating procedures. S/he will technically lead Woreda food assistance team and monitor overall operations from receiving of food commodities at Woreda warehouse to the transfer of food commodities to program participants and ensuring reporting of all types of commodity and program reports.

Planning and Implementing Food Assistance Program Activities  

• Plan and implement all food assistance program activities of the Woreda through engaging all local level government structures.
• Supervise the implementation of standard food assistance and commodity distribution operational procedures
• Plan and establish quality commodity management at warehouse, documentation, overall commodity flow and reporting.
• Ensure effective planning of commodity distribution activities for each FDPs.
• Ensure implementation according to humanitarian core standards and principles to ensure that resources can be transferred to program beneficiaries appropriately.
• Provide technical support during targeting and registration of beneficiaries

Coordination and Collaboration

• Collaborate and closely work with food assistance technical team, Woreda level team, and local government to improve and enhance food assistance standards and ensure appropriate transfer.
• Participate in Woreda level food security task force meetings, provide technical advice and share relevant points with internal team.
• Lead food distribution activities in collaboratively working with Woreda World Vision commodity team and management.
• Ensure all stakeholders’ engagement in the process of food transfer to ensure program accountability is effectively and transparently delivered.
• Cooperate with consortium food monitoring, compliance and reporting team to ensure food assistance operation quality.
• Organize and conduct periodic food transfer review meeting at Woreda level.

Perform Food Commodity Transfer Activities

• Ensure correctness of project participants documents like MPL, BDL etc and manage related printings before scheduling for distribution.
• Manage any system implemented to assist / simplify food distribution processes and enhance quality of food transfer.
• Check PW activities attendance sheet against payroll before conducting food transfer. In addition, will check PDS payroll sheet with master participant list;
• Monitor and support the implementation Wereda level PW food transfer.
• Together with the government office develop a reconciliation of the SPIR II RFSA public works done by each household to be eligible for the period transfer payment.
• Draw workable distribution plan and ensure effective implementation of the plan.
• Ensure program beneficiaries are informed distribution date and related information 3 days in advance.
• Ensure that required food commodities are timely requested, issued, and transported to distribution centers in timely manner.
• Plan, organize, mobilize, and coordinate commodity distributors and others support team to carry – out effective distribution at each final distribution points ( FDPs)
• Ensure that all pre – distribution, on – distribution and post- distribution activities requirements are properly addressed on regular basis.
• Supervise all food distribution activities at FDPs and ensure that distribution is carried out according to plan
• Ensure that DCVR (Distribution Center Visit Report) is done at each FDP regularly and documented appropriately.
• Responsible to plan, establish, strengthen, and implement compliant response mechanism in all FDPs.
• Support all food monitoring and reporting activities through regular field level facilitation, information provision and contributing through teamwork.

Team Leading and Supervision

• Build and develop the capacity of food commodity distribution staff, warehouse keepers, guards and cleaners on commodity management and implementation standards to ensure compliance is sustainably and effectively maintained at all levels.
• Support on recruitment of distributors, warehouse staff, and scoopers
• Identifies commodity staff capacity gaps, coach and report.
• Responsible to establish proper reporting lines ensuring duty segregation to protect food commodity resources from fraud, theft and misuse.
• Execute regular team meeting to review food assistance progress, gaps, learning, and draw way forwards.
• Contribute to performance evaluation of Woreda level commodity staff.