Swiss RC Supported Projects Coordinator Full Time

Internal /External Vacancy  Announcement 

The Ethiopian Red Cross Society (ERCS) wants to hire employees in the following vacant positions the details of which are mentioned below.

About the Ethiopian Red Cross Society 

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Organizational context (where the job is located in the Organization)

The Swiss Red Cross (SRC) helps people in crisis whoever and wherever they are. We are part of a global voluntary network, responding to conflicts and natural disaster. We enable people and communities to prepare for and withstand emergencies in their own communities. When the crisis is over, we help them to recover and move on with their livelihoods.

The SRC has officially opened its Country Coordination Office in Ethiopia in 2012. Since then it has been supporting primarily the Host National Society with projects in the sector of Humanitarian Aid, Reconstruction and Rehabilitation, Cooperation and Development projects either in a bilateral or in a multilateral form. The mission of the SRC Country Coordination Office is to provide technical support in the areas of Organizational Development, Capacity Building in Operational & Financial Management, Project Cycle Management, and Monitoring and Evaluation of SRC funded projects in the country.

Purpose of the Job

To contribute to the efficient, effective and sustainable implementation of ERCS/SRC projects as well as multilateral projects with Movement and other partners, in accordance with required quality standards, in order to address beneficiary needs. In collaboration with the ERCS / SRC Project officer, the Project Coordinator will ensure the successful implementation and coordination of the ERCS/ SRC projects.

The role includes supporting the SRC delegation in the overall management of the assigned project(s), coordinate with ERCS headquarters (HQ) and branches, build the project team’s capacities, supervise, and monitor the branch staff in the project locations. Duty station is the SRC office at ERCS HQ office in Addis, with frequent visits to the project remote locations, which include overnight stays.

Major Duties and Responsibilities

Project Management   

• Ensure that the assigned projects are being implemented in line with signed project documents, budget, log frame, and operational plan
• Strongly contribute to the capacity building of the branch staff to achieve better results through the implementation of project activities together
• Ensure that the projects are implemented in accordance with the SRC, ERCS, other Red Cross partners (if any) and donor policies and guidelines
• Undertake regular support and monitoring visits to project sites and participate in project events when required
• Ensure that governance structures, such as project steering committees, are operational and mobilised in line with project documents
• Develop, in collaboration with the project team, the annual operational plan
• Leading the projects review and propose adjustments to ERCS and SRC
• Strongly contribute and monitor specific activities such like: CTP/ Cash distribution, PDM, WASH and health activities, etc.
• Conduct project surveys and evaluations in collaboration with the ERCS PMER and other key departments
• Ensure best practices and lesson learnt are documented
• Suggest new ideas for projects and interventions
• Participate in field assessments for the development of new projects and actions
• Contribute to the development of new project proposals

Support to Administrative, Financial, Procurement and Logistical Supervision 

• Monitor project’s financial management in coordination with ERCS/ SRC Senior Finance and Administration Officer and ERCS project accountant
• Ensure that project cash and fund requests are submitted within deadlines and qualitative documents
• Ensure that qualitative financial reports are submitted within deadlines to ERCS and SRC
• Follow up on issues raised by SRC/ERCS teams related to project expenditure
• Supervise the storage of all project assets, including their input in project inventory, in accordance with procedures and tools
• Ensure that procurements comply with financial procedure and policies and in collaboration with ERCS procurement department
• Ensure the completion and archiving of project donation certificates.

Reporting

• Ensure high quality and timely completion of monthly, quarterly and annual progress reports as per prescribed templates and timetable
• Provide report translation when required
• Ensure the maintenance of an up-to-date library of project documents, project case studies, articles and photographs
• Participate to ERCS review meeting, when required.

Coordination and representation

• Act as the Project Coordinator in close collaboration with the ERCS DM department and SRC Country Coordinator
• Coordinate with stakeholders in the project areas and encourage the respective ERCS branches to collaborate and coordinate with other actors on zonal level.
• Maintain a strong, collaborative relationship between ERCS and SRC, ensuring regular coordination and communication.

Work Unit :- Swiss Red Cross (SRC)Country Coordination Office,(Addis Ababa, Ethiopia)

Reports to:- SRC Coordination office and ERCS, DRM Department

Terms of employment: – Contract for one year

Salary:- Negotiable