Supply Chain Administrator Full Time NEW

He /she will be responsible to oversee logistical operations and work closely with particular WFP GFD Commodity Dispatcher & Stock Controllers) to ensure efficiency, accountability and transparency of logistics management processes at field level. Work with Logistics to ensure safe delivery and receipt of ordered materials and be steward for the resources enacted by donors and partners.

Planning

• Advise and seek approval of internal customers of modifications from original requests.
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Identify alternative supply sources for materials / services not under contract
• Work with Logistics to ensure safe delivery and receipt of ordered materials
• Resolve conflicts with deliveries and suppliers

Strategic Sourcing

• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
• Lead negotiations for the assigned Categories.
• Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process
• Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management

• Accurately complete the master data management form (or contract/supplier register)
• Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
• Ensure that contractual conditions and performance indicators are understood by the suppliers.
• Identify & resolve or escalate contract-related issues both internally and externally.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

• Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
• Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Major Responsibilities

• Support and participate in proper planning, implementation and monitoring of Requested supplies for all activities.
• Participate, facilitate and monitor the implementation of the Strategic Sourcing process
• Coordinate and follow the log cluster meeting and Warehouse related issue
• Participate and monitor transportation agreements and bid for distribution

Qualification required:

• BA/Bsc Degree in Supply Chain Management, Business Administration Management and related fields. Master’s degree is an advantage

Experience:

• A minimum of 3 years’ experience in Procurement and Logistics, with regards to the designing, planning, implementation, supervising and reporting on integrated development, emergency and advocacy projects and at least 2 years’ experience in managing complex grants and programs/projects with significant experience in overseeing large multi-year program.
• Other: NGO experience is preferred

Complete Travel and/or Work Environment statements if applicable.

• Work environment: Office-based with frequent travel to the field