Sub Grant Officer Full Time

JOB SUMMARY: 

The Sub-Grants Officer is responsible for managing and overseeing the sub-granting process to ensure the successful allocation and use of funds in alignment with organizational goals and donor requirements. With a focus on compliance, monitoring, and relationship management, the Sub-Grant Officer will support sub-grantees throughout the sub-grant lifecycle. The sub-grant Officer ensures timely and smooth sub-grant disbursement to partners.  The Sub Grants officer will contribute to building the capacity of partners and working closely with the Finance and Programme teams of partners. The position also requires reviewing the financial documentation of partner sub-grants regularly and supporting partners in proper financial reporting systems every month. and. This role is ideal for a detail-oriented individual with at least three years of experience working with partners on subgrant management or financial oversight.

II. RESPONSIBILITIES AND TASKS:

Job Responsibility #1:  Financial Management (30%)

• Work closely with sub-grantees to monitor budget utilization and ensure funds are spent according to the grant agreement.
• Assist the sub-grantees with financial reporting and ensure timely submission of required documentation.
• Assist the sub-grantees with advance requests and ensure the following of the CARE policy and send it to CO and follow the release of the fund.
• Assist the sub-grantees with the sub-grant budget forecast as requested by the donor
• Support the Subgrantee on Variance justification when the budget lines under/over 10%
• Work closely with the area finance head and project manager to ensure that charging codes are used appropriately.
• Support the project manager and partners in their budget forecasting.

Job Responsibility #2: Monitoring and Compliance (20%)

• Regularly monitor sub-grantee’s financial and programmatic performance to ensure compliance with grant agreements.
• Conduct site visits and desk reviews to verify that sub-grantees meet project objectives and adhere to reporting requirements.
• Verifying Procurement documents for donor compliance relevant to sub-award management
• Assist the Senior Award specialist on the due diligence assessments

Job Responsibility #3: Sub-Grantee Coordination and Capacity Building (20%)

• Assist in identifying and assessing potential sub-grantees.
• Ensuring all documentation is complete and compliant with donor regulations.
• Assist the day-to-day functions of the Sub-Grantee-WAT in Tigray and other WLO in Afar.
• Provide ongoing technical support to sub-grantees to strengthen their financial management, reporting, and compliance capacities.
• Help sub-grantees understand and implement organizational and donor policies
• Organize Capacity building training for Sub-grantees

Job Responsibility #4: Stakeholder Communication (15%)

• Serve as a primary point of contact for award and finance-related sub-grantees, addressing queries and providing guidance as needed.
• Facilitate effective communication between the organization, sub-grantees, and other stakeholders

Job Responsibility #5: Documentation and Reporting (10%)

• Maintain accurate and up-to-date records of sub-grant activities, including agreements, reports, and communications.
• Scan supporting documents of financial transactions guided by the Senior Awards Specialist.

Job Responsibility #6: Other duties as assigned (5%)

• Assists in process improvements based on feedback from audit and compliance visits by the donor
• Perform other duties as assigned by the supervisor.

III. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion, and PSEAH (safeguarding), as evidenced in previous positions/programming.

Salary: 746 USD