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Purpose of the job
Join our team to lead and support the section’s financial management, monitoring, and reporting, and will support capacity building to the counterparts and partners from national to sub-national level in financial management and reporting in line with UNICEF Harmonized approach to cash transfers (HACT) requirements as well as the basic financial rules and regulations of the government.
Under the supervision and guidance of the Program Manager, the senior programme associate provides a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring the Biqu Wetat (ብቁ ወጣት) programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
Summary of Key Functions and Accountabilities:
- Facilitating the development of programme cooperation agreements (PCAs) by providing information, reviewing and or developing selected sections of it.
- Maintain and prepare programme budget /resources reports with special focus on programme budget monitoring; analysis of trends on programme budget allocation and utilization by UNICEF and partners; and analysis of trends in project agreements for management and decision making.
- Ensuring the timely and accurate recording and administrative processing of implementing partner proposals and requests for direct cash transfers (DCTs).
- Generates reports on Programme DCTs and status of reporting/liquidations and reimbursements by partners. Disseminate the report with programme manager, follow-up actions to liquidate the outstanding DCT.
- Conducting programme monitoring in UNICEF target locations for cash and supplies and informing team-members on the status.
- Support the coordination of regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
- Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
- Supporting the Programme team in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per agreed work plans, and making amendments and alterations as per section revisions when necessary.
- Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
- Establish and maintain information database system of partner profiles, agreements, partner assessments, check lists, internal and external meeting minutes and other information and documentation relevant to programme coordination and reporting.
- Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
- Regularly monitoring budgets and financial expenditures of the Programme by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advise on actions for decision and/or follow up.
- Prepare periodic or ad-hoc financial reports relating to Programme to support the Programme in optimizing use of programme funds.
- Assist in coordinating, compiling and consolidating inputs from all team members, programme sections, field offices and partners related to reports including meetings.
- Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
- Other assigned duties and responsibilities are effectively accomplished.
To qualify as an advocate for every child you will have…
Minimum requirements:
Education:
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
- A bachelor’s degree from a recognized academic institution in business administration, public administration, social sciences, international relations, or other related areas may replace three years of related work experience. A master’s degree may replace an additional two years.
Work Experience:
- A minimum of seven years of progressively responsible administrative or financial management experience is required.
- Good handling of data and spreadsheets using excel is required together with an ability to effectively manage the programme’s material resources and monitor its budget.
- A high sense of confidentiality, initiative, attention to detail, and good judgment are required.
- Good communication skills, ability to work in cross-functional teams and collaborate with diverse stakeholders are required.
Skills:
- Strong analytical, organizational, planning, and prioritizing skills and abilities are an asset.
Language Requirements:
- Fluency in English and Amharic language is required. Knowledge of another official UN language (French, Spanish, Arabic, or Russian) or the local language is an asset.
Desirables:
- Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint are an asset.
- Prior experience in private sector or programme support functions is an asset.
- Relevant experience in a UN system agency or organization is considered an asset.
- Developing country work experience and/or familiarity with emergency.
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize yourself with our competency framework and its different levels.
How T0 Apply
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values