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Job Overview:
The Senior Grants Manager (SGM) will be responsible for managing IRC Ethiopia’s multi-million Euro Rapid Response Mechanism (RRM) 2.0 projects. This role includes ensuring effective coordination and administration of RRM grants, particularly those funded by the European Civil Protection and Humanitarian Aid Operations (ECHO), Irish Aid, and other donors. The SGM will assist in or lead the development of proposals, budget realignments, and project revisions. Additionally, the SGM will review sub-award proposal packages and reports to ensure compliance with donor requirements. The SGM will work closely with IRC Ethiopia’s Emergency Rapid Response (ERR) team, Partnership Unit, operations team, and technical coordinators to deliver multisectoral emergency responses. This position is based in Addis Ababa and requires occasional travel to field sites.
Major Responsibilities Include:
- Ensure grants within his/her portfolio comply with IRC and relevant donor regulations.
- Ensure project start up follows the Start Projects On Time (SPOT) SOP. Share appropriate documents for MoU/LoU focal point ensuring MoU/LoU processes are initiated timely.
- Facilitate all Project Cycle Meetings (PCM) are set up using the latest PCM guidance for the grants within his/her portfolio, where possible in the field and ensure representation of all relevant units and the Dashboard are updated before the meeting.
- Ensure the Active Grants and Reporting Tracker and other information management systems and the grants filing on Box and OTIS are up to date.
- Track RRM projects in coordination with the ERR and Partnership Units.
- Monitor burn rates and implementation progress monthly and flag grant underperformance and compliance issues to Grants Coordinator/Sr. Grants Coordinator, relevant lead and the Senior Management Team.
- Lead and timely submit any grants amendments, including technical and budget narrative revision, budget realignments (in close collaboration with the Budgeting and Compliance Coordinator).
- Oversee sub-award proposal (both narrative and budget) ensuring alignment with the prime award.
- Review of sub-award project reports (IRC direct and Partners).
- Lead/oversee all donor reporting ensuring quality control of reports, coordinating HQ reviews and approvals before timely submission to the donor. This includes sending out the donor reporting templates at least a month before submission to relevant staff including setting clear timelines to ensure proper quality controls.
Business Development/ Proposal Development
- Coordinate and oversee new proposal development (including budget development) for the RRM grant proposals, following the donor compliance guidelines, working with and gathering input from technical coordinators, technical advisors, the Finance Department, Research, Monitoring and Evaluation staff, and the Regional Unit.
- Ensure accurate review of new proposals (including budget) prior to timely ET Finance, HQ and donor submission.
- Collaborate closely with IRC NY, UK, Sweden and Germany to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.
Capacity building
- Lead capacity development of relevant grants staff to ensure that they have the skills and knowledge on how to write donor reports and donor compliance
- Provide orientation and on-the-job training to the Grants Managers (if needed).
Liaison and Special Tasks
- Act as a focal point for all donor communications in his/her assigned portfolio. Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up-to-date on the latest donor developments and requirements, with a special focus on Donor, HQ/Field communications and information exchange.
- Lead and Coordinate donor field visits and follow up that monitoring feedback of the donor is addressed.
- Oversee the distribution to IRC staff in Addis, HQ and field offices of all documentation (grant proposals, reports, budget, etc.) related to their specific programs.
- Ensure an updated inventory of all communications related to programs/donors.
- Oversee that all visibility requirements for the grants in the portfolio are met in a timely manner and properly documented and shared.
- Ensure that the donor is timely updated for any new developments, security, and context changes, etc.
- Complete special projects as assigned by the Grants Coordinator that may fall outside the job description and backstop the Grants Coordinator, as needed.
Safeguarding Responsibilities: –
- Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]
- Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies
About You
Educational Requirements:
- BA degree is required, Master’s degree International Affairs, Social Sciences, Accounting, Economics, or STEM (Science, Technology and Math) strongly preferred.
Preferred experience & skills
- 4 years of relevant experience for degree holders and 3 years of experience plus post graduate degree
- Proven track record in managing ECHO-funded projects, with a strong background in multisectoral emergency response and working within consortiums.
- Advanced MS Excel and Math skills required (skills will be tested through an exam)
- Good communication with strong organizational, time management and analytical skills.
- Excellent interpersonal, cultural and diplomatic skills.
- Flexibility to adapt to changing requirements.
- Strong capacity to mentor and build capacity of staff.
- Strong computer skills required.
- Previous successful experience developing projects, writing winning proposals and donor reports preferred.
- Strong analytical skills, attention to detail, and the ability to work under pressure in a fast-paced environment.
- Previous experience implementing and/or managing RRM is a plus.
Language Skills:
- Proficient in Amharic and English writing and speaking skills. (The written English skills will be tested through an exam).
Required Skills
- Project management
- Proposal writing
- Budgeting
Desired Skills
- People management
- Leadership
How to apply:
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:
IRC Career site: https://careers.rescue.org/us/en/job/req56673/Senior-Grants-Manager
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Female candidates are highly encouraged to apply.
Your application letter/cover letter must include the following information.
- Name of the position you have applied for
- Date of application
- Summary of your qualifications and experience
- Motivation/objective of why you have applied for the job
- Permanent Address and present address (if different from permanent) and telephone number if possible also email address
- Disclose any family relationships with existing IRC employees.
Disclaimer: – Please note that IRC will never request applicants or candidates to make any form of payment at any stage of the recruitment process.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.