Projector Coordinator Support Full Time NEW

The main purpose of the Position

Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

Accountabilities

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally.
• Monitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments.
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans.
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting log book.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays).
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

MSF Section/Context-Specific Accountabilities

Security Monitoring and contextual analysis.

• Continuously monitor and analyse the security situation in the project area, the Tigray region, and neighbouring regions/countries.
• Provide timely security updates and recommendations to the Project Coordinator.
• Assist in security risk assessments and the implementation of security protocols.

Engagement with Security, Administrative and government Authorities.

• Serve as a key point of contact with local security officials and administrative bodies (e.g. RHB, KGH, Police, BoFED, EPA, Ethio Tele, Water Office, etc).
• Ensure timely and effective communication regarding operational activities, security matters, and project needs.
• Support other departments in their communication with local and regional authorities (e.g. RHB, KGH, Police, BoFED, EPA, Ethio Tele, Water Office, etc.).

Liaison with Authorities and Administrative Support.

• Facilitate the preparation and submission of support letters and authorization requests.
• Assist in obtaining necessary permits and approvals for project activities.
• Provide translation and interpretation services as needed for official communications and documentation.

Networking and Humanitarian Coordination.

• Establish and maintain strong relationships with other humanitarian actors and organizations working in the region.
• Represent MSF in coordination meetings and humanitarian forums as delegated by the Project Coordinator.
• Gather and share relevant information regarding humanitarian activities and challenges in the region.

External and Internal Communications.

• Support the Project Coordinator in maintaining effective communication with MSF field teams, partners, and external stakeholders.
• Draft reports, meeting notes, and other documents to facilitate project coordination and decision-making.
• Ensure clear and timely dissemination of information between project teams and key actors.

Exploratory Assessments and Emergency Response support.

• Assist in conducting exploratory assessments to identify new needs and potential project interventions in the Tigray region and beyond.
• Participate in field visits to assess security risks, operational feasibility, and humanitarian conditions.
• Support emergency response planning and implementation as required.

Education

• Essential BA Degree preferably but not limited to social sciences in the field of Social Sciences (Political Sciences, International Public Law, Law, Anthropology, Economics, Business Administration, Public Health, Engineering and Supply Chain Management).

Experience

• Essential: Minimum Two (2) years of experience in and exposure to working in a complicated political, security and humanitarian environment.
• Desirable: Two (2) years previous experience in similar work and professional in the field of humanitarian aid with an International Organization
• Essential: Experience in data collection, reporting and analysis
• Desiderable: Management experience.

Other Requirements

• Essential to be fluent in English. Desirable knowledge of any other local language. Knowledge of additional local languages would be an asset.
• Essential Transversal Competencies
  • Commitment to MSF principles and values,
  • Knowledge of and interest in humanitarian issues,
  • In-depth contextual knowledge and analysis skills Behavioural flexibility,
  • Results and Quality Orientation Stress Management,
  • High level of knowledge of local culture and customs
  • Teamwork and Cooperation.