Project Officer Full Time NEW

JOB SUMMARY

The Project Officer is responsible for overseeing the day-to-day operations of the field office to ensure effective support for the integrated protection and SRH activities in Dessie, Kombolcha, Mersa, Worebabu and Haik woredas of the Amhara region. This includes managing logistics, human resources, finance, and administration functions to facilitate smooth and compliant program delivery in line with national guidelines, donor standards, and Medical Teams policies. The role requires strong operational leadership and a solid understanding of program implementation, particularly in protection and health. It also involves close coordination with government stakeholders, UN agencies, and internal departments to ensure alignment, efficiency, and accountability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Responsibilities

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• Closely coordinate with government sectors, including Woreda health office, health center, OSC, women and children’s affairs, and other stakeholders to ensure efficient program implementation.
• Participate in the planning, implementation, and supervision of the protection and SRH program implementation as per the national guidelines.
• Closely work with the protection team to ensure technical support and alignment with broader program objectives.
• Compile weekly, monthly and bi-annual reports and share with the field office
• Ensure reporting on partner connection is completed on time, and reports are submitted to the Gonder field office
• Ensure timely program monitoring and participate in regular supervision and assessments.
• Ensure adherence to donor guidelines and reporting standards
• Ensure effective inventory management and warehouse operations
• Ensure timely program implementation, including efficient budget utilization.
• Representing the organization at local coordination forums and with local authorities as needed

Operations Responsibilities

• Coordinate with field office logistics, HR, and finance teams to ensure smooth functioning of all support services.
• Manage and monitor use of program resources, supplies and equipment ensure efficient utilization
• Provide directions to the operational team and foster a collaborative and result-driven work environment.
• Ensure stakeholders’ management and engagement, reporting, communication with donor focal person at the field level, government authorities & partner NGOs, partnership development, coordination with various stakeholders, forums and clusters.
• Monitor adherence to organizational and donor policies across all field operations
• Ensure timely and accurate reporting of operational activities and performance indicators.
• Collaborate with the Finance Department to ensure budgets are appropriately managed and that all activities comply with financial donor guidelines.
• Liaise with the HR Department to advise and ensure adherence to Medical Teams policies, ensuring the proper management of field staff and compliance with HR policies.
• Work with Programs and Technical staff to oversee the implementation of Medical Teams programs at field project sites, ensuring that activities are carried out to a high standard of quality. This includes regularly visiting and monitoring project implementation sites.
• Oversee local logistics and supply chain support by maintaining inventory tracking and coordinating with the Logistics Department to ensure the timely availability of essential resources—including registers, medical forms, small machines, and other operational supplies for smooth operations.
• Work with FO access and safety department to oversee field office safety and security, including training staff, monitoring the security situation, and enforcing safety protocols.
• Ensure constant communication between the field teams, field office, and country office.

Other Duties:

• Ensure accountability is integrated into country strategies, recruitment, staff onboarding, training and performance management, partnership agreements, and highlighted in reporting.
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct themselves in a manner consistent with the Safeguarding
• Additional duties as assigned.

PHYSICAL CONDITIONS & WORK ENVIRONMENT

Physical Requirements:

• Frequent use of personal computers, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequent communication and exchange of information among colleagues and persons of concern, which requires the ability to speak, hear, convey and express oneself.
• Occasionally, ascends/descends stairs, steps, or ladder
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree or equivalent in Public Health, Social Sciences, Gender, Business Administration or related experience in a field relevant to humanitarian operations.

EXPERIENCE

Essential Experience:

• Minimum of 7 years of experience in managing integrated GBV and SRH program implementations, and support staff in a humanitarian context.
• 4 years of continuous operations and systems management experience.
• Experience in Project management, stakeholders’ management and engagement, reporting, communication with donor focal persons at the field level, government authorities & partner NGOs, partnership development, coordination with various stakeholders, forums and clusters.
• Experience working with INGOs at remote areas

KNOWLEDGE, SKILLS & ABILITIES

Knowledge:

• Knowledge and understanding of GBV case management and SRH activities
• Knowledge of managing One-stop- centers, WGFS, and Maternity Waiting Homes
• Donor and MTI Compliance – familiar with donor standards, MTI Policies, and reporting requirements.
• Field Operations Management – knows logistics, HR, finance, and supply chain processes.
• Stakeholder Landscape: Understands roles the role local government in programming of GBV activities.

Skills

• Program Planning and Coordination: Able to coordinate multisectoral activities for timely implementation.
• Reporting and Documentation: Skilled in compiling accurate and timely reports for internal and external use.
• Resource and Inventory Management: Skilled in managing human resources
• Team Leadership: Guides and supports team members toward performance and collaboration.

Abilities

• Ability to multitask and Prioritize: Manage diverse tasks across programs and operations simultaneously
• Ability to build partnerships: Engages effectively with partners, authorities, and internal teams.
• Ability to Monitor and Ensure Compliance: Tracks adherence to standards across departments
• Ability to Analyze and Solve Problems: Identifies root causes and recommends practical solutions.