Project Coordinator Full Time NEW

Project Coordinator

Category: Agriculture

Work Location: Southern Ethiopia Region Gofa Zone of Sawula project Office (with frequent travel to the Zala ,Ubadebertsehaye woredas and Target Kebeles of Sawula Town)

Level: Mid-Level (5+ years’ experience)

Employment Type: Contract

Salary: As per the organization salary scale

Required Number: 1

About ASDEPO:

Action for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, “Civil Society Organization” established in 2014. ASDEPO is mandated to operate in all regional states of the country and is engaged indifferent thematic program areas of intervention namely: Humanitarian Response, Education, Nutrition, Health/HIV and AIDS/RH, Women and Youth Economic Empowerment, Gender Based Violence and Child Protection, Migration/Human Trafficking, Water, Sanitation and Hygiene (Wash), NTD’s Climate Change, Agriculture, Urban Agriculture, Environmental Protection and Training in Addis Ababa, Gambella, Oromia, Amhara, Benishangul Gumuz, Afar, SNNPR and Somali Region.

Main tasks and responsibilities

Project development.

• Leads the annual planning and budgeting process for the Zala & Ubadbertsehaye woredas project.
• Supports and provides the necessary inputs for consolidation of project/programme plans and budget (narrative, log-frame and budget), with clear indicators for follow up and result tracking, in order that project objectives are met at the woreda level.
• Identifying and facilitating appropriate support to build the capacity of project Staff in the woreda.
• Work closely with the program focal to ensure that the veterinary and the community development components of the project are integrated.

Project Implementation:

• Undertake the development of project implementation plans from annual plans in collaboration with the woreda project teams.
• Make close follow up and provide support to the field officers in the day to day implementation of planned activities.
• Ensure that project activities are implemented as planned with regard to programme quality, time and cost.
• Make timely revisions and adjustments of plans and budgets in collaboration with the project teams and in consultation with the PC; in accordance with the programme rules and guidelines of TDSE/ASDEPO
• Identify support needs of the field staff for programme implementation and facilitate support from the country office through the PC (technical support, finance)
• Identify gaps in implementation and provide/facilitate support to address implementation gaps.

Financial/Budget Management

• Make sure that payments and working advances are affected as per ASDEPO financial procedure, and are settled as per the procedure, and no advance is given without settlement of prior advances.
• Review the monthly report of the woreda and give feed back to the finance focal and program focal, when requested.
• Obtain the woreda bureau stamp for any payment related to woreda level trainings and workshop or in duties where the woreda government and community participated in and gets payment so as to be transparent
• Ensure that budget is utilized as planned and within the budget time.
• Closely follow up budget utilization status, identify and explain variations and take the necessary corrective actions.
• Make timely request for transfer of project budget from the country office.
• Organize and compile budget utilization/financial report for the project timely as per the requirements of B-Eth. and relevant government authorities.

Monitoring, Evaluation and Reporting:

• Undertake regular project monitoring as per the defined monitoring framework and plan. In collaboration with the Program focal, provide support and build capacity of project staff in project monitoring.
• Facilitate and coordinate project evaluation as required for internal, government, or donor Purposes/ TDSE/TDS UK
• Prepare periodic reports (quarterly, biannual, annual), and consolidate such reports maintaining high quality standards.

Management and Leadership:

• Directly manage and support filed level Animal Welfare, Community development and Livelihood officer, LAF officer, guards and cleaners
• Establish and maintain effective working relationships with governmental and non-government partners working in the zone, ensuring that they are including in key aspects of all the work
• Ensure organizational policies and procedures are in placed with regard to resource utilization (finance, HR & materials), within the woreda
• Ensure that in turn, all the field projects in the woreda are properly and effectively managed and supported.
• Actively engage in facilitating feedbacks from the field staff and provide information to the Program focal to be presented to Program director for strategic decision making.
• Facilitates smooth and efficient communication and working relationship between project staff, and with zonal & woredas government bodies.
• Coordinate and supervise the integration of the Finance & Admin functions with the program implementation in the woreda.
• Ensure the efficient use of all physical assets of the B-Eth. to support the woreda program implementation.

Documentation, learning and Sharing

• support Research works for Southern Ethiopia as appropriate (in collaboration with program focal)
• Ensure that best practices in the Project Area are documented and shared with relevant stakeholders
• Ensure that key lessons from the project are captured and documented, and used for project development.
• Prepare a monthly program update report as per the ASDEPO monthly update template and submit to the program focal for publication by the Communication Department.

Representation of the B-Eths in the Woreda as appropriate

• Build and maintain good working relationships with government and other stakeholders at zonal and Woreda level.
• Identify, manage and develop relationships with key stakeholders, including government, and other development organisations. This will include taking the lead in working with woreda government on working Donkeys a& Mules policy and strategy, and best practice.
• Participate in zonal level cluster meeting, government-organised NGO forums at Woreda level, and in other networking and discussion forum.

General

• Perform such additional tasks as may reasonably be required by the program focal.
• In undertaking the role, comply with all ASDEPO country policies and procedures.
• The role requires regular filed travel, sometimes at short notice.
• This list of tasks may not be exhaustive and will be reviewed from time to time.

1. Person Specification