Project Coordinator Full Time NEW

Urgent External/Internal Vacancy Announcement

Women Empowerment Action (WE-Action) is a feminist women’s rights organization that has been operating across various regions in Ethiopia, including Amhara, Oromia, Southern Ethiopia, Central Ethiopia, and Tigray, for the past 30 years. WE-Action has four strategic goals: combating gender inequality, promoting gender-equitable and sustainable livelihoods, ensuring protection and lifesaving support, and achieving organizational excellence. WE-Action is currently seeking a competent Program Operations Manager, responsible for providing strategic leadership across more than 35 projects implemented in 10 field offices.

Note: – WE-Action has zero tolerance for sexual exploitation and abuse (SEA) and any forms of Gender-Based Violence.

Job purpose: Under the direct supervision of the Jinka Field Office Admin & Finance officer and in coordination with Project Office Coordinator, the successful candidate will assume and provide a well-organized transportation service for Field office staffs.

Description of the position

• Description of the position
• Position: Project Coordinator
• Duty Station: Based in South Region Benatsemay and Dasenech in Dimeka Field Office
• Reports to: Field Office Coordinator
• Salary: As per the organization’s scale
• Number of positions: One (1)
• Duration: for one year & possibility extends based on performance evaluation result and availability of budget.
• Female Applicants Highly Encouraged

1. General duties and responsibilities

The position holder will be responsible for all operational aspects of the project ensuring the quality and effectiveness of plans for the projectwithin his/her designated project area including handling manpower and budgetary aspects of the projects.

Program Implementation:

• Ensure projects under coordination are implemented within time frame and quality through providing technical support and regularly follow up of field offices.
• Ensure that projects/programs under coordination are implemented based on the designed implementation strategies.
• Identify areas of capacity building of field staffs and come up with proposals to build project implementers capacity for timely and quality project implementations.
• Work closely with admin & Finance section and Program offices in planning, budgeting and follow up proper utilization of budget and integration of program and finance plans and reports of project under her/his follow up.
• Make a strong and continuous follow up of program implementations by setting weekly, Monthly & quarter action plans.
• Assist Community Facilitators to develop and submit weekly and monthly action plans and updates for effective implementation of Projects.
• Contribute to team’s adherence to internal polices and program management standards.
• Make close follow up of program & financial status including developing program financial plans, monitoring the project budget and ensuring sound projects financial controls are in place, set project financial priorities accurately to ensure projects under coordination are operating in a manner that support the needs of the targets.
• Represent WE- Action’s interests and program with external stakeholders, in concrete with the respective relevant teams.
• Timely organize field staff and stakeholders appraisal workshop before implementation of projects.
• Ensure proper documentation (in soft and hard copy) of projects under coordination.

Monitoring, Evaluation, Learning and Reporting:

• Actively participate and collaborate with M & E section in the establishment of monitoring & Evaluation system of new and existing projects under coordination.
• Make regular field visits to projects/programs under coordination for technical support at least one visit per quarter and provide reports
• Facilitate and implement project mid and end term evaluations to be conducted by government signatories and external consultants.
• Facilitate and participate program visit for government and funding partners
• Compile, and submit quality projects’ monthly, quarterly and annual reports to the Project Office Coordinator and government signatory offices
• Document daily learning’s in Projects/programs including codifying lessons learned and knowledge of resources/tools/best practices, case studies etc
• Monitoring JD
• Gathering appropriate, relevant and accurate assessment /monitoring data from target groups and analyzing data and sharing reports using the guiding principles
• Using project MEL plans consider the objectives and performance during regular monitoring visits and supervisions
• Timely respond to request of data gathering and reporting for internal or external use
• Work closely with M&E personnel and refer to M&E manuals while using tools or templates to gather evidence
• Incorporate safeguarding and program participants risks during each monitoring visit and include in monitoring checklists
• Read, understand and strictly respect WE-Action’s administrative manuals specially ethics and code of conduct and program participants safeguarding policy.
• Read and understand program implementation manuals regularly use as guideline in implementation of project activities.
• Follow core humanitarian standards in the project implementation and aware community on accountability and compliance handling of the organization.

Compliance and Performance

Advocacy and Capacity Building

• Advocate for gender-sensitive practices and the inclusion of women in decision-making processes.
• Build the capacity of community groups to sustain project activities post-implementation.
• Encourage local leadership to support initiatives addressing poverty and gender disparities.

Gender and Social Inclusion and Accountability

• Participate and contribute for organization gender and accountability work.
• Plan, implement and report gender equality, social inclusions and accountability activities in respective kebele.

• MA/MSc/BA/BSc in Public Health, Psychology and Rural development Studies or related field.
• 2 years related work experience for MA/MSc and 4 years work experience for BA/BSc holders of which 2 years related experience in Managing/Coordinating development projects

Key skills and competency required

The Program Coordinator requires demonstration of the following competence:

• Program Management: Understand program quality, knowledge management and M and E program design and implementation.
• Stakeholders Management: Establish system and matrices for effective stakeholders’ management.
• Behave Ethically: Understand ethical behavior and organizational practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization. Demonstrate strong personality and integrity.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; command a professional image.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; articulate the organizational’ mission, program objectives with relevant stakeholders.
• Creativity/Innovation: in respective areas of responsibility develop new and unique ways to improve operations of the organization and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Organize: in respective areas of responsibility set priorities, develop a work schedule, and monitor the progress towards goals, and track details, data, information and activities.
• Plan: in respective areas of responsibility determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Reporting Skills: Quality and timely report development, strong attention to detail and editing skills
• Self- Management: Is self-directed, eager to meet and exceed objectives, and excited to take on more responsibility.
• Gender Sensitive: Understands gender equality and demonstrate gender sensitive and responsive behaviors.

Key Values:

• Commitment to gender equality, social inclusion, and sustainable development.
• Respect for community traditions and practices while promoting positive change.
• Empathy and cultural sensitivity in working with disadvantaged populations.