Project Associate Full Time NEW

VACANCY ANNOUNCEMENT

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

Under the overall supervision of the Senior Program Manager for Peace and Development Coordination (PDC) unit and direct supervision of Program Officer (PDC), and in coordination with relevant thematic focal points in PDC, the sub offices, and other departments, the candidate will perform the following functions:

Responsibilities and Accountabilities

1. Assist in the implementation and monitoring of project activities.
2. Assist in producing project-related documents and talking points, background briefs, communication materials, and any other documents for revision and distribution to partners.
3. In close coordination with Communications Department and TRD/DS project officers, produce regular communication materials, including human stories, for public consumption.
4. Participate in the planning and organization of events and trainings/workshops related to the TRD/DS programs, in coordination with the government and international partners both in Addis Ababa and in the regions.
5. Assist in launching new projects with information materials, invitations to participants, and produce reports of the occasions. Also ensure that appropriate visibility is enhanced, and donor representations and logos are well inscribed and printed.
6. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions, etc.
7. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
8. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation, and other forms of documentation.
9. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.
10. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
11. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
12. Provide guidance/training to new/junior staff.
13. Perform other related duties as assigned.

Educational Qualification

• School diploma with five years of relevant experience; or,
• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Skills on reporting, developing communication materials, donor briefings
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.

Languages

• Fluency in English Language is required (oral and written).
• Working knowledge of other Ethiopian local languages is an advantage

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.