Program Assistant Full Time

Job Summary:

Amref Health Africa in Ethiopia would like to recruit a Program Assistant for The Saving lives and Livelihood (SLL) phase II project. The Job holder will be based in Head Office ( Addis Ababa)   which will have frequent field visits. The job holder will directly report to the SLL Project Manager.

Under the direct supervision of Project Manager, the Program assistance is responsible to facilitate and organize  project routine activities. S/he engage in the project planning, implementation, and reporting. Facilitates and organizes pre-preparatory activities for project activity implementation including meetings, workshops, trainings, immunization programs.  S/he also works and participates in project monitoring and evaluation activities of including in operational research, knowledge management, case/success story development, data collection and reporting.

Key Responsibilities and Tasks: 

• Prepare periodic activity and budget plans (details implementation work plan) and submit to Project Manager/Program Mnager with the required format.
• Prepare and submit weekly, monthly, and quarterly reports to the Project Manager
• Implement the program/ project activities together with other project staffs and partners, including health facilities and sectors offices
• Use readily available materials, guidelines, manuals, and others to ensure quality of the project implementations.
•   Prepare monthly, quarterly, and annual project procurement plans and raise purchase requisition
• Facilitate and participate in regular meeting with project team and government and other relevant stakeholders as per the project plan
• Organize and facilitate program/project relevant workshops, trainings, post training follow up, mentorship and coaching as per the project plan.
• Participate and support technical/integrated supportive supervision at the project intervention area
• Participate in project Monitoring and evaluation, operational research, data collection, case /success story development , data collection, reporting and documentation
• Perform any other assignment as requested by the supervisor.

Specific responsibilities to Immunization and Surveillance: 

• Closely work with Amref finance, procurement, logistic and other support unit team and facilitate, organize necessary financial, procurement and logistic needs as per the project plan
• Facilitate, organize trainings, meetings, workshops organized by the Project in consultation with the Project manager and other project staff. Prepare meeting/ training/ reports and proceedings    and training databases
• Provide technical support including in planning and monitoring of catch up vaccination campaigns and other campaigns.
• Provide technical support in any demand creation activities specially advocacy by designing tailored materials to the context using local data, and awareness creation to address barriers for RI, including addressing gender-related barriers.
• Involved and prepare project financial and activity micro plans
• Participate and support planning, implementation and monitoring project
• Work closely with Project implementing partners specifically the Ministry of Health, and respective regional health bureaus
• Facilitate and Participate in supportive supervisions, project review meetings
• Prepare regular project reports