Procurement Assistant Full Time

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanity, freedom, equality and solidarity.

People in Need was established in 1992 by a group of Czech war correspondents, journalists and activists and has grown to become one of the largest non-profit organization in Central and Eastern Europe.

Throughout our 30 years of existence, People in Need continues to engage in humanitarian aid, development cooperation, education and social inclusion.

We have been operating in Ethiopia since 2003, working in Six regions; Oromia, South Ethiopia, Central Ethiopia, Sidama, Amhara and Tigray in different multi sectoral projects in the areas of development and emergency response.

People in Need, from the very start of its operations in Ethiopia, has focused on projects in five main areas of interest: Education, Agriculture, Climate and Environment, Water and Social protection.

We are part of Alliance 2015, (https://www.alliance2015.org/ a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns change to advocacy aimed at influencing the attitudes and policies of politicians and general public opinion and awareness in Europe.

More information at https://www.peopleinneed.net/ or HERE.

PIN currently is seeking energetic, disciplined, responsible Procurement Assistant.

Length of Contract: Definite until May 30/2026

Place of Work: – Based in Shire, Tigray Region with frequent travel to PIN’s project sites in different regions as required.

Salary: 258 USD

Main Duties and Responsibilities

• Receive and approve Purchase request, prepare requests for quotations to potential suppliers for local and simple purchase according to Annual Procurement Plan and Ensures that PIN procurement procedures are complied with for each procurement activity.
• Distribute, collect and compile requests for quotations, supplier quotations, purchase orders and contracts.
• Conduct market assessment as Annual procurement Plan and support field logistics officers.
• Assess procurement requirements, check specifications quality and initiate procurement process and Handles PR tracking for all PRs that are sent to official process.
• Keep a close relationship with the finance department in the settlement of supplier’s invoices.
• Takes full responsibility and accuracy for the accomplishment of procurement activities, settlement of supplier payments, as well as the availability of mandatory documents.
• Provides feedback to emergency procurement officer on the performance of suppliers for each transaction handled and conduct local market survey based on project need.
• Provide all procurement support to field offices and Closely works with Logistics department on the arrival of goods and Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement.
• Ensuring that records are easily accessible when needed for both internal and external Audits, including procurement documents, like tender, quotation, market assessment, Contracts and derogations and related documents.
• Assesses price and availability of materials in the surrounding towns to enable local purchases.
• Provides local materials and services price information to emergency program.
• Perform other duties as required by organization

­Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies.
• Participate in training and awareness raising (CoC and KP, Safeguarding…).
• Ensure that his/her team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies.
• Ensure that due diligence and/or capacity assessments of partners include an assessment of partners’ implementation of key safeguarding and risk policies/ procedure including the prevention of SEAH.
• Create and maintain a fulfilling and protective environment.

General obligations and responsibilities

• The Employee is obligated not to purvey any information concerning any of PIN activities to outsiders (including former PIN employees, who may no more be informed about current process in PIN).
• PIN is a relief and development organization whose aim is to help and assist needy people. The Employee’s position within the institution requires contacts with outside; he or she therefore conveys a certain image of the PIN. PIN expects its Employees to behave in appropriate manners at all times and in all places. All members of staff should ensure their attitudes correspond to PIN principles, both during and after working hours.
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Pension contribution of 11 % from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

• Bachelor Degree in Procurement& Contract Management, Supply Chain Management or other related social fields of studies
• minimum of 2 years in related areas.
• Good communication, time management, work under stress and deadlines.
• Ability to work well under pressure and meet deadlines;
• Experience of strong coordination skills
• Ability to perform work of confidential nature and handle a large volume of work;
• Good command of MS Package (Word, Excel, Power Point and Outlook)
• knowledge of spoken & written Amharic and English
• 3 strong references (will be crosschecked)