Procurement Assistance – Contingent to donor funding Full Time NEW

Support on order process, delivery, reporting and archiving

• Receive and process orders assigned by the Procurement Specialist
• Support the procurement specialist on preparing quotation for required suppliers and service providers, with complete specifications, indicate closing dates to receive quotations, receive quotations and prepare a bid analysis as per the received quotations. If required, prepare purchase orders (POs) ensuring correctness and details of specifications, quantities and financial information for submission and approval.
• Communicate with suppliers on clarifications needed and document the same.
• Keep close relationship with finance department in the settlement of supplier invoices at regional office.
• Support procurement specialist on Communication and keeping up-to-date procurement database on the status of procurement activities.
• Support on collecting mandatory documents from supplier and submitted to the officer or committee in a timely manner.
• Ensure compliance with SNV and donor procurement policies and procedures. Assist in the development of the vendor list and participate in market assessment as required.
• Assist the Procurement in the process of prequalifying supplier and initiation of Framework agreements in the Amhara regioSupport on scanning and up scanned and uploaded in procurement share point.
• Support receiving of items and follow up with suppliers / transporters on items missing or damaged in transit.
• Ensure delivery dates and time is shared with the warehouse, procurement and   regional focal person well in advance before delivery of the goods.
• Assist to ensure payment of suppliers is made promptly and that the finance department receives all the necessary documentation.
• Any other task as assigned by the line manager or his/her direct line management.

Educational Qualifications and Experience

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Management, or a related field.
• A minimum of 2 or 3 years of relevant experience in procurement activities.

Additional Skills

• Good knowledge of the procurement process.
• Excellence in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint.
• Attention to detail.
• Good problem-solving skills.
• Good communication skills.
• Ability to work independently and meet deadlines.
• Self-starter
• High level of integrity and ethical conduct.
• Commitment to SNV’s mission and values, gender equality, and social justice

Competencies:

• Initiative
• Problem analysis
• Accuracy
• Flexibility

Contract Type: National – Full time

This position will be based on donor funding and approval confirmation.

Expected start date: 1st March 2025.

Duty Station: Bahir Dar.

Contract Duration: Ten months with the possibility of extension based on performance and budget availability.

How to Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on January 6th, 2025. 

Apply Link: https://www.snv.org/careers/procurement-assistance-contingent-to-donor-funding-744000033664475

Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality.
If your experience and skills match the position’s requirements, we will contact you to advise on the next steps in the recruitment process.