Population Movement Project Coordinator Full Time

Internal /External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to hire employees in the following vacant positions the details of which are mentioned below.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of Currently the Society has 14 regional branches, 40 zonal branches, 180 woreda branches, and 5,871 Kebele Red Cross Committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

1. Details of the vacant position

Work Unit: Disaster Preparedness and Response Department

Reports to: DPR Manager

Terms of employment: 9 months with a possibility extension based on satisfactory performance and funding availability

2. Job Summary

The Project Coordinator will be responsible for the overall coordination, management and quality assurance of Multi-donor funded humanitarian projects implemented by the Ethiopian Red Cross Society (ERCS), with a multi sectoral response with Food Provision, Nutrition Supplies Provision, ESNFI provisions, MHPSS, PGI, Health and WASH sectors. The coordinator will lead project planning, implementation, monitoring and evaluation, reporting and exit processes in line with donors and Red Cross Red Crescent movement standards. The role requires technical and operational oversight of multi – sectoral interventions, ensuring program activities are effectively integrated and meets the needs of affected populations living in Akobo Woreda of Ethiopian who influxes from South Sudan.

The project coordinator will oversee all aspects of project management, including scheduling, budgeting, implementing, providing technical assistance, monitoring and evaluating the project as well as timely and high quality reporting in accordance with established forms and standards. The coordinator will put special emphasis on quality programming, ensure that the project complies with donor regulations, implement the M & E plan, track indicators, report on the project and foster learning and accountability by providing field project staff with capacity building in quality data collection and timely reporting. The duties of the project coordinator also involve communication with a variety of stakeholders, such as local and international NGOs, government partners, and technical units. The project coordinator will actively collaborate with the PMER Department at the headquarters level to secure permission and guarantee minimum standards and alignment in the project planning, monitoring, and execution. In consultation with the department and a few key program staff members, the position holder also offers technical support to the project coordinators and officers stationed in the field. In addition to the project deliverables listed above, the project coordinator provides necessary support to the other projects.

3. Specific Duties and Responsibilities

Key roles and responsibilities

The project coordinator oversees the planning, coordination, implementation, monitoring and reporting of donors supported projects. The role focuses on ensuring quality project delivery, strengthening inclusion and protection mainstreaming, building staff and volunteer capacity, enhancing monitoring systems, and maintaining strong coordination with ERCS branches, headquarters and external partners.

Core Responsibilities

• Ensure project implementation aligns with the fundamental principles of the Red Cross and Red Crescent Movement.
• Coordinate effectively with ERCS headquarters, branch offices, and donor’s counterparts to ensure smooth project delivery.
• Facilitate timely submission and review of project documents, plans, guidelines and reports with relevant stakeholders.
• Support project planning, implementation, monitoring, assessment and reporting to ensure quality and timely execution.
• Maintain update project documentation and ensure adherence to project objectives and standards.
• Develop and strengthen monitoring and evaluation systems, including indicator tracking, assessments, and post-distribution monitoring.
• Ensure lessons learned and best practices are integrated into project implementation.
• Support inclusive and equitable programming with a focus on women, persons with disabilities, and vulnerable groups.
• Build the capacity of staff and volunteers in areas such as livelihoods, WASH, CVA, EMS, Monitoring & Evaluation, PGI minimum standards, and project management.
• Conduct field support and coaching for branch level staff and volunteers.
• Ensure that the humanitarian protection, gender, accessibility standards and guidelines and in setting up and managing accountability systems, participatory planning processes.

3.1. Project Design, Planning and Scope

• The position holder serves as the architect of life saving and resilience. This involves moving beyond “one-size-fits-all” toward tailored, multi-donor strategies.
• Developing a clear road map of how specific activities (distribution of supplies, Health and WASH services, and other projects activities) lead to long term impact (recovered and resilient HH).
• Scope management: defining clear boundaries for ERCS interventions to avoid “mission creep” and ensuring that project goals are S.M.A.R.T (Specific, Measurable, Achievable, Relevant and Time bound)
• Logical frameworks (log frames): constructing robust frameworks that link inputs, outputs, outcomes and goals with clear indicators of success.
• Support in the development of project proposals as needed.

3.2. Coordination and Planning

• Coordinate project activities mainly, (Food and shelter, Health and WASH and response) with relevant departments at ERCS HQ, and other Red Cross branches and with Austrian RC delegate.
• Support the project staff in the preparation of monthly and weekly implementation plan, project schedules, get the approval of the DPR department and donors.
• Ensure that the implementing branch and the branch level project coordinators fully understood the activities and are in equal pace with the plan of action at the national level.
• Create a project management calendar for fulfilling each goal and objective
• Actively participate in the weekly coordination meetings/enteral learning/ updates and information sharing platforms
• Ensure representation and coordination with external agencies including interagency working groups.
• Undertake scanning and research on crises trends and risks, develop key messaging for proposals, response plan revision etc.
• Undertake advocacy, humanitarian diplomacy and influencing with internal and external key actors.
• Oversee all emergency response and related project activities at the field level and expedite the implementation as per the plan.
• Engage in community participatory beneficiary selection and targeting in the project target kebeles, through surveys, focus group discussions, and site visits.
• Organize capacity building trainings, and awareness sessions on livelihood improvement, natural resource management, MHPSS, Hygiene related and others.
• Provide technical support and follow up on emergency response, recovery and resilience building.
• Supervise distribution of livelihood support (livestock agricultural inputs) and agricultural supplies and materials and ensure adherence to targeting criteria.

3.3. Monitoring, Evaluation, Learning and Reporting

• Develop and implement monitoring and evaluation plans based on the project proposal, and log frame.
• Develop and implement the community engagement and accountability approach CEA for the project as per the movement guidelines.
• Develop and implement project activity tracking tool and regularly update the tools.
• Leading the field monitoring activities including field data collection, analysis and reporting
• Ensure that the findings and the recommendation of the monitoring and evaluations exercise are incorporated in the project for improving programming.
• Organizing, attending and participating in stakeholder meetings.
• Ensure procurement and distributions are done as per the procedure according to ERCS and donor compliance and all supporting documents are in place.
• Coordinate with project staff and ensure that quality progress reports are submitted timely – monthly, activity and quarterly narrative reports.
• Responsible for preparing and submitting periodic narrative reports on quarterly basis based on the donor’s format and with all the supporting documents to the donor reports in compliance with ERCS and donor’s requirements.
• Coordinate post-distribution monitoring with the PMER team.
• Identify emerging challenges and recommend actionable solutions.

3.4. Community Engagement, PGI and Capacity Building

• Lead and coordinate inclusive and gender sensitive beneficiary selection, registration, and training on WASH, MHPSS and others.
• Conduct inclusive market assessments to identify market opportunity and related risks for the proposed interventions.
• Integrate gender sensitivity protection mainstreaming and participatory approaches into all activities.

4. Qualifications and Experiences

4.1. Educational Qualification required:

Second/First degree in Disaster Risk Management/Disaster Risk Management and sustainability development/development studies or social/behavioral sciences (i.e. sociology, anthropology, psychology, public health, Nutrition) or relevant experience.

Work Experience required:

• Proven experience with multi-sectoral, emergency and recovery or other related projects, including donor compliance, procurement, and reporting.
• Strong understanding of food item and non-food item distribution tools, Health and WASH standards, and humanitarian program in general.
• Proficient in MS Office, data tools (Kobo, ODK) and digital platforms.
• Proven experience in project budget forecast and managing the expenditure as per plan.
• Experience in coordinating community participation, accountability systems and staff capacity building.
• Strong communication, influencing and problem solving skills.
• Strong leadership skills and proven experience in actively working and coordinating with external stakeholders (government, rural communities, other NGOs)
• Experience working with an NGO particularly with internationally funded projects will be an advantage.
• Strong understanding of the humanitarian situation in Ethiopia and key procedures to operate in such context such as the sphere standards, the core humanitarian standards the god enough guide etc.
• Minimum 7 years for MA and 9 years for BA experience in emergency response and humanitarian relief works in NGOs/humanitarian organizations.
• Hands on experience in WASH, Health FI and ESNFI assistance management within large-scale relief projects.

Additional Skills

• Fluent in spoken and written English spoken English and Amharic skill
• Good sills in context scanning and strategic thinking
• Exceptional coordination and inter personal skills
• Proficient in MS Office, MS Word. MS Excel and MS PowerPoint (Kobo skill and GIS is an asset)
• Ability to independently organize work and prioritize tasks.
• Self-motivated, honest, highly responsible, and punctual
• A good team player.