The Operations officer is directly responsible for the overall effectiveness and efficiency of operations at the satellite office. S/he will provide supervision for staff responsible for the administration of the office and provision of financial, procurement and human resource support services. S/he will be responsible for identifying where operational challenges exist and accountable for communication and follow up with the head of operations to agree on solution and receive required guidance. S/he is also expected to ensure that projects receive the required operational support for quality and timely implementation.

II RESPONSIBILITIES AND TASKS:

Job Responsibility #1:  Operational support (30%)

• Lead the Operations functions in the satellite office (finance, procurement, human resources) by organizing the operations team.
• Foster links between project and operations ensuring seamless coordination and support for project implementation.
• Facilitate process improvements for the satellite office operations to ensure efficiency and effectiveness. Responsible for operations team performance and capacity building of the Operations team at the satellite office
• Ensure human and material resources are effectively and efficiently obtained and made available for the sound execution of satellite office projects.
• Work closely with project and operations teams in the satellite office.

Job Responsibility #2:  Financial and Administrative supports (30%)

• Work closely with field office administration and finance heads to  ensure the satellite office support function is well addressed
• Ensure that the CARE Ethiopia personnel, administration, and procurement manuals are properly understood and implemented.
• Monitor that CARE Ethiopia assets, including all vehicles, equipment, and materials, are properly and efficiently managed, utilized, and safeguarded.
• Keeps proper file for each Satellite Office staff and ensures that all necessary information of each staff is kept in the file.
• Ensures that all newly hired employees to the satellite office have gone through formal orientation both about the organization and on the job.
• Consult with the Area Admin Head regarding all unclear issues related to Staff development policies, procedures, or systems as required.
• Directs and controls the workflow regarding maintenance and proper utilization of vehicle use at the satellite Office.
• Monitors and ensures that there is a regular preventive maintenance plan for each vehicle.

Job Responsibility #3:  Staff management (20%) 

• Support the operations team in the satellite office to effectively undertake their roles and responsibilities and lead the establishment and functioning of a strong, effective, and coordinated team.
• Complete all CARE performance management activities including performance planning, monitoring, and semiannual and annual performance appraisals.
• Collaborate with the FO Human Resources team to take appropriate personnel actions to address problems.
• Facilitate conflict resolution mechanisms and ensure that grievance and whistle-blowing mechanisms are functional and fairly administered as per CARE policy.
• Supervises, leads guides, and supports the driver Mechanic, security guards, and office attendant.
• Completes all performance management activities including performance planning, monitoring, and annual performance appraisals for staff in the satellite office

Job Responsibility #4:  Office Management: 15 % of Time

• Liaise with local authorities and ensure the security of the FO.
• Ensure the availability and proper utilization of all organization’s facilities.
• Ensure the professional working atmosphere around the office.
• Ensure all computers and accessories are in good order.
• Provide timely reports regarding the administration activities.

Job Responsibility #5:Others (5%)

• Follow up on legal matters of the satellite Office.
• Perform any other relevant duties as required by the field office head of the operation and Area admin head.

III GENDER EQUALITY

•    Understanding and demonstrating commitment to the importance of gender, youth, and social inclusion issue

•    Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding),

Salary – 746$

No of Opening – 1