Operation Officer-Logistic and Admin, Action tracking Full Time NEW

Position: Operation Officer-Logistic and Admin, Action tracking

Employment: One year with the possibility of extension

Duty Station: Addis Ababa, Secondment to MoA with occasional travel to project sites, workshops, and partner institutions.

Required Number: One

Application Deadline: March 21/2026

BACKGROUND:

The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATA), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector, which is a key contributor to the country’s GDP, exports, and workforce. The ATI’s work is centred on improving the livelihoods of smallholder farmers (SHFs) across the country for improved income, inclusiveness, resilience, and sustainability. The ATI works to transform the agriculture sector in Ethiopia by conducting policy and analytical studies, providing technical implementation support and capacity building, coordinating. Platforms to better integrate partners and projects and designing and directly leading several innovative/pilot interventions.

The Institute joins forces with various stakeholders, including policymakers, researchers, farmers, and development partners, to support the implementation of agricultural development programs and initiatives. In addition, the ATI collaborates with national and international partners to facilitate knowledge exchange and learning opportunities. The Institute plays a crucial role in generating and disseminating information to support evidence-based decision-making in Ethiopia’s agricultural sector.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution to changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training, and mentorships necessary to achieve their career goals.

POSITION SUMMARY:

The Operations & Administration Officer ensures that all administrative, logistical, and operational functions of the PCU run efficiently, enabling smooth project delivery and organizational performance. The role oversees office management, procurement coordination, logistics, asset management, administrative compliance, and operational support across all portfolio projects. By maintaining strong systems, procedures, and service standards, the position enables effective workflows, internal coordination, and resource optimization to support agricultural transformation efforts.

KEY DUTIES & RESPONSIBILITIES

Outcome 1: Operational Coordination & Process Management (25%)

• Coordinate day-to-day operational functions to ensure smooth execution of PCU activities.
• Develop, update, and enforce operational procedures, SOPs, and administrative guidelines.
• Support resource planning, scheduling, and activity coordination across all portfolio teams..

Outcome 2: Administrative Support & Office Management ( 25%)

• Manage office administration, including correspondence, filing systems, supplies, and service contracts.
• Oversee facility management, office utilities, maintenance, and workspace organization.
• Ensure that administrative services are efficient, professional, and compliant with organizational standards

Outcome 3 : Logistics, Travel & Event Management (20%)

• Coordinate travel arrangements, bookings, itineraries, and travel documentation for PCU teams.
• Plan and organize workshops, trainings, meetings, and PCU events.
• Manage transport arrangements, fleet coordination, and logistics for field missions and project activities.

Outcome 4: Procurement & Asset Management Support (15%)

• Support procurement processes, including request initiation, documentation, vendor management, and compliance.
• Maintain an up-to-date inventory of office assets, supplies, and equipment.
• Coordinate asset allocation, maintenance schedules, and utilization tracking.

Outcome 5: Reporting, Compliance & Administrative Oversight (15%)

• Prepare operational and administrative reports, including logistics summaries, procurement trackers, and compliance records.
• Ensure adherence to organizational policies, donor requirements, and government regulations.
• Provide administrative briefings and updates to leadership for decision-making.

Required Qualification, Competencies, and Experience:

• Field of study: bachelor’s or master’s in in Management, Business Administration, Operations Management, Logistics, Public Administration, or related field.
• Experience: Minimum of 4 years of relevant professional experience for a Bachelor’s degree or 2 years for a Master’s degree in operations, administration, logistics coordination, or office management.

Behavioural competencies

Organizational Efficiency

• Manages workflows, systems, and procedures to ensure efficient operations.

Communication & Service Orientation

• Provides timely, effective administrative and logistical support to teams.

Planning & Coordination

• Strong ability to prioritize, schedule, and coordinate activities under pressure.

Problem-Solving

• Anticipates logistical challenges and implements practical solutions

Collaboration

• Works effectively across departments to facilitate smooth project implementation.

Attention to Detail

• Maintains accurate documentation, records, and compliance-focused processes.

Technical competencies

Office & Operations Management

• Manage administrative functions, systems, and procedures.

Logistics Coordination

• Organize travel, events, transport, and project logistics.

Procurement Support

• Apply procurement procedures, documentation, and compliance standards.

Asset & Inventory Management.

• Track assets, maintain records, and ensure proper utilization.

Documentation & Reporting

• Prepare administrative, operational, and compliance reports.

ICT & Tools

• Proficiency in MS Office, communication tools, and data management systems.

Other requirements (Languages, Licensing or Certifications)

• Fluency in English (written and spoken) required; local language proficiency an advantage.
• Experience using ERP systems or digital procurement/logistics systems preferred
• Strong interpersonal and customer-service orientation