MEAL and Grant Advisor Full Time NEW

Title: MEAL and Grant Advisor

Status: Contract

Duration: Until November 14,2026

Reports to: Deputy General Coordinator/Country Representative

Location: Addis Ababa

Required No. :1

Travel required: Yes

Context of the mission

Since 1980, Médecins du Monde (MdM) has worked independently in France and internationally to ensure universal and sustainable access to healthcare. Engaged in Ethiopia since 1986, MdM addresses urgent humanitarian needs through a multisectoral response, integrating Primary Healthcare (PHC), Sexual and Reproductive Health (SRH), Nutrition, Gender-Based Violence (GBV), and Mental Health and Psychosocial Support (MHPSS). The organization ensures survivors receive medical, psychological, and social care. MdM also prioritizes harm reduction initiatives, particularly for improving the well-being of sex workers and reducing the prevalence of HIV/AIDS. Additionally, the organization extends its support to refugees, asylum seekers, and internally displaced persons (IDPs) affected by violence, ensuring they have access to essential medical care, psychosocial support, and protection services. MdM’s holistic approach aims to address both the immediate health needs and the broader determinants of health in the communities it serves.

As an international humanitarian medical NGO, MdM is committed to promoting inclusivity, equality, and sustainability in its emergency and humanitarian responses. MdM ensures equitable access to healthcare for people with disabilities, who often face heightened barriers during crises, by making healthcare facilities accessible, offering specialized care, and advocating for their inclusion in humanitarian programs. MdM also integrates gender perspectives into its interventions, striving for gender equality and the empowerment of women and girls. This includes addressing Gender-Based Violence (GBV), ensuring equitable access to healthcare and opportunities, establishing safe spaces, and providing gender-sensitive training for staff, fostering a more inclusive and equitable approach in its humanitarian efforts.

Essential Responsibilities

Under the supervision of the deputy General Coordinator, the MEAL and GRANT Advisor is responsible for providing strategic leadership and technical oversight for the design, implementation, and strengthening of the Mission’s Monitoring, Evaluation, Accountability, and Learning (MEAL) system. The MEAL and Grant Advisor is also responsible for drafting the various project proposals, in liaison with the technical teams and potential partners. He will be responsible for reporting on all projects, for programmatic and technical monitoring of donor requirements, and for coordinating report writing within the Mdm team. be responsible for all MEAL and GRANT related program activities including data and information collection, analysis, formulation of quality reports and sharing.

The MEAL and GRANT Advisor ensure high-quality program implementation through quality narrative proposal and reporting, deep knowledge of donors compliances, robust MEAL frameworks, strong data systems, effective accountability mechanisms, enabling evidence-based decision-making and continuous program improvement.

Donor & GRANT participation

• Ensure the update of the Grants Tracker every month and disseminate all the needed information related to proposals and reporting aspects (deadlines, main information) to the mission
• Familiarize the entire mission with the donor guidelines and disseminate them, with the support of the Deputy Genco in charge of programs
• Contribute to donors reports and proposals – in collaboration with Operations, Finance and Program units, and under the supervision of the Deputy Genco in charge of programs
• Ensure optimum harmonization of donor indicators for all the proposals
• Ensure full compliance with donor visibility and branding requirements (e.g., ECHO/EU and other donors).
• Provide technical guidance to field teams on visibility standards, including correct use of logos and wording.
• Review and validate all visibility materials (signboards, IEC materials, reports, communication outputs).
• Conduct field verification to ensure visibility requirements are properly implemented.
• Ensure visibility is integrated into program planning, implementation, and monitoring.

Reporting and Coordination

• Manage appropriate coordination and communication within the line managed team and with other departments.
• Contributes to internal and external reporting
• Liaise with external stakeholders (donors, I/NGOs, UN agencies, etc.) for aspects related to quality and learning systems as per program needs
• Support country mission in the coordination and writing of donor reports
• Ensure timely submission of reports to HQ
• Ensure adherence to donor deadlines, including developing and disseminating timelines for relevant staff
• Follow up mission-level reporting and ensure that documents are submitted on time
• Support the Deputy Genco in Charge of Programs by taking the lead in the writing of certain parts of the reports and help in the compilation of the different contributions
• Work in close collaboration with the medical, logistics and finance departments, to ensure consistency among the different aspects of the reports
• Act as a focal point for reporting related queries, e.g., templates and compliance
• Share reporting templates, compile and develop timely quarterly and annual reports

Technical Support and MEAL System Strengthening

• Provide advanced methodological and technical support to programming teams on MEAL components, including M&E framework design, Indicator Performance Tracking Tables (IPTTs), log frames, and indicator tracking systems.
• Lead the design, harmonization, and continuous improvement of MEAL systems, tools, and databases at mission level, including platforms such as Moni tool and other internal data management systems.
• Strengthen digital data collection and management systems using tools such as Kobo Toolbox.
• Ensure standardization of data collection methodologies and tools across all projects and field locations.
• Integrate cross-cutting priorities (gender, protection, AAP, disability inclusion, do-no-harm, community participation) into all MEAL systems and tools.
• Develop and maintain SOPs for monitoring, data management, reporting, and accountability systems.
• Ensure effective implementation and monitoring of Feedback and Complaint Response Mechanisms (FCRM).
• Promote institutional learning through documentation and dissemination of lessons learned and best practices.
• Support implementation and monitoring of the Country Strategic Plan (CSP) using evidence-based approaches.

Monitoring, Evaluation, Accountability and Learning (MEAL)

• Lead the planning and implementation of monitoring, evaluation, and learning activities across all programs.
• Ensure all projects have well-defined indicators, functional IPTTs, and clear means of verification.
• Conduct regular Data Quality Assessments (DQAs), field monitoring visits, and data validation processes.
• Oversee baseline, midline, endline evaluations, and operational research.
• Facilitate program review meetings and promote data-driven decision-making.
• Strengthening Accountability to Affected Populations (AAP) through functional and inclusive complaint and feedback systems.

Data and Information Management

• Oversee the full MEAL data lifecycle, including data collection, entry, cleaning, validation, analysis, and reporting.
• Manage and optimize data systems such as Monitool and other internal databases to ensure data accuracy and accessibility.
• Lead the use of digital data collection tools including Kobo Toolbox, CommCare, and ODK.
• Apply advanced data analysis and visualization tools such as Power BI, QGIS, SPSS, STATA, and Epi Info to generate insights and inform decision-making.
• Develop dashboards, analytical reports, and data visualization products for internal and external use.
• Ensure proper documentation, archiving, and secure storage of all MEAL data.

Capacity Building

• Assess MEAL capacity gaps among MEAL Officers, Program Managers, and Medical Supervisors.
• Design and deliver structured trainings on MEAL systems, including IPTT management, Monitool usage, data collection tools (Kobo), and data analysis & visualization platforms (Power BI, SPSS, STATA, QGIS).
• Provide continuous mentoring, coaching, and technical supervision to field MEAL Officers.
• Strengthen staff capacity in data analysis, visualization, accountability mechanisms, and adaptive programming.

Research and Evaluation

• Provide technical leadership for research, assessments, and evaluations at country level.
• Develop Terms of Reference (ToRs) and oversee evaluation processes and deliverables.

Budget and Resource Management

• Contribute to planning and management of MEAL-related budgets.
• Ensure efficient use of resources allocated to MEAL activities.

Key Relationships

Internal: The job holder has a close working relationship internally with the following departments and/or functions:

Under the direct supervision of the Deputy Genco in Charge of Programs

• Coordination Program staff: Day-to-day line management relationship to ensure program quality
• Field Program staff: To facilitate MEAL and GRANT reporting
• HROD: To participate in M&E staff recruitment
• Partners: Health, nutrition, GBV/MHPSS cluster reporting
• Donors: To discuss log frames, reporting, proposal, M&E frameworks, consultancy work, under the Deputy Genco
• CSOs: To discuss annual deliveries or reports

EDUCATIONAL BACKGROUND

• Bachelor’s degree and above in social sciences, Statistics, Economics, Public Health, or a related field (master’s preferred).

PROFESSIONAL EXPERIENCE

• Minimum 5 years of experience in Grant and Reporting and Monitoring, Evaluation, Accountability, and Learning (MEAL) or related functions within humanitarian or development contexts.
• Significant experience in drafting project proposals and reporting with various donors (e.g., ECHO, BHA, CDCS, Expertise France).
• Excellent writing and summarizing skills.
• Strong experience in IPTT development and management, Monitool, and digital data systems.
• Proven expertise in data collection tools (Kobo Toolbox, CommCare, ODK) and advanced skills in data analysis and visualization tools (Power BI, QGIS, SPSS, STATA, Epi Info).
• Experience designing and implementing MEAL/M&E systems, frameworks, and processes.
• Proven experience in capacity building, training, and technical supervision of MEAL and program staff.
• Experience in managing health-related projects is an asset.
• Technical experience in GIS mapping and social media management is an advantage.
• Strong understanding of humanitarian programming, standards, and principles (e.g., CHS).
• Excellent analytical, organizational, problem-solving, communication, and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
• Ability to manage shifting priorities, work proactively, and function as a collaborative team player.
• Willingness to travel frequently to project sites.

Languages

• Fluent English essential (partner, staff, and international community English-speaking, reporting), including excellent English writing skills.
• Other Local Language: an asset