LOGISTICS SUPERVISOR – MEET Project Full Time NEW

The main purpose of the Position

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards.
• Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards.
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section/Context-Specific Accountabilities

• Assist and work with Logistics Team Leader in the development of logistics plans for potential emergencies, ensuring the availability of necessary logistics resources.
• Assist and work with Logistics Team Leader to identify potential logistical blockages or risks and develop strategies to mitigate them.
• Coordinate the transportation of supplies to medical facilities or affected areas. This includes managing transportation fleets, vehicles, and coordinating with third-party transport providers.
• Manage storage facilities for medical/Logistics supplies and ensure they are stored correctly to prevent damage or spoilage.
• Organize transportation needs and accommodation logistics for emergency response teams, ensuring their needs (food, shelter, equipment) are met.
• Regularly update his/her line manager on logistics progress, challenges, and logistical needs.
• Maintain accurate records of all logistics activities, including supply usage, transportation, and inventory.
• Ensure that all logistics operations comply with MSF medical standards, guidelines, and regulations (e.g., proper handling and transportation of cold chains, hygiene standards).
• Supervise and train logistics staff under his/her supervision, ensuring they are equipped with the necessary skills and knowledge to support the medical response effectively.
• Ensure that all transportation vehicles, generators, and medical equipment are well-maintained and functioning optimally.
• Help manage and work with Logistics Team Leader on the logistics budget by tracking expenses related to procurement, transportation, and storage of medical/logistics supplies.
• Seek cost-effective logistics solutions without compromising MSF standards on the quality or availability of healthcare services.

The Logistics Supervisor position will be part of the Mobile Emergency Ethiopia Team, with the primary duty station based in Addis Ababa. However, deployments to other field locations across Ethiopia for a few weeks at a time may occur frequently, depending on MSF’s emergency response needs. Flexibility and adaptability are crucial, as emergency operations often require working on weekends, or in challenging and unpredictable environments.

Required Qualifications and Professional Experience

• Education: Essential BA/BSc Degree in Logistics or Supply Chain Management, Engineering, Construction Management, Environmental Science.
• Experience:
  • At least 2 years in MSF or other similar NGOs.
• Knowledge:
  • Computer literacy – MS Office software, Internet – is mandatory
  • Autocad knowledge is desirable
• Language: Essential English (level B1) and Amharic languages
• Competencies:
  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioural Flexibility L3
  • Commitment to MSF Principles L2
  • Stress Management L3