Library assistants Full Time NEW

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA’s five new strategic directions which are: advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

The Publications, Conference and Knowledge Management Division is headed by a Director and reports to the Deputy Executive Secretary (Programme Support). It is divided into three main sections: Publications and Conference Management; Information and Communications Technology Services; and Knowledge Management Services.

This post is located in the Knowledge Management Services Section (KMSS) of the Publications, Conference, and Knowledge Management Division (PCKMD) of the Economic Commission for Africa. The Library Assistant will work under the direct supervision and guidance of the Associate Librarian and overall supervision of the Chief, Knowledge Management Services Section:

Within delegated authority, the Library Assistant will be responsible for the following duties:

• Performs basic library circulation functions, including retrieval, check-out, discharge, and recalls of materials.
• • Registers unit’s incoming and outgoing records in its record-keeping system.
• • Conducts basic research preparatory to updating selected resources.
• • Performs collection maintenance according to the library’s classification systems and specialized collection arrangements.
• • Supports more senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies.
• • Assist in ensuring completeness of UN print and electronic documents collection.
• • Assists in accessioning, disposition, description, and database updating activities as they relate to individual collections.
• • Provides technical support and instruction to library patrons using electronic resources and reference tools.
• • Performs initial actions in order to acquire updated materials.
• • Satisfies requirements for the procurement, payment, and inspection of goods and services using IMIS applications.
• • Performs digitization functions, including scanning, creating digital objects, and posting to designated repositories.
• • Participates in the production, design, and maintenance of library web pages.
• • Provides document delivery services as required.as assigned.
• • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
• • Assists with visualizations and updating information material such as web pages or brochures.
• • Assist in the client engagement, outreach, marketing, and liaison activities of the section including; social media, Current Awareness services; cultural activities, in-house library displays, exhibitions, knowledge fairs, and Library tours.
• • Assist in the maintenance of the library’s serial collection, managing the daily processing of serials, including check-in, routing, and updating links to electronic serials and database vendors.
• • Maintains statistics on library attendance and resource usage, analyzing them to identify challenge areas and opportunities for new services.
• • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
• • Assists with visualizations and updating information material such as web pages or brochures.
• • Performs other related work as required.

Education

• A high school diploma or equivalent is required.

Work Experience

• A minimum of five (5) years of progressive work experience in library work, archives, information management or related field is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher Do you meet this requirement? Experience with of Library services operations and application of information technology for modern library services operations, including digital repositories and electronic resources management is required. Do you meet this requirement? In-depth knowledge of client services and marketing of Library resources is desirable. The ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy is desirable. Experience in the development of marketing materials and use of Social Media for marketing of information resources is desirable. 1 year or more of experience in data analytics or related area is desirable.

Language

• English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required; knowledge of the other is desirable. Knowledge of another UN official language is desirable.