Lease Processing Assistant Full Time NEW

Education:

Secondary School Completion or TVET/Diploma Training in a relevant field (Check details) 

About the Organization

The United Nations Economic Commission for Africa (ECA) is a vital regional arm of the United Nations, established to promote economic and social development across its member states. As a center of excellence, the ECA provides research, policy analysis, and technical cooperation to help African nations navigate the complexities of global development. Our headquarters in Addis Ababa serves as a premier diplomatic hub, housing thousands of international staff and hosting high-level summits that shape the future of the continent.

Operating at the heart of international diplomacy requires a robust and transparent administrative framework. The Facilities Management Section (FMS) is responsible for the stewardship of the UN’s physical and real estate assets, ensuring that every square meter of the compound is managed with financial precision. To work at the ECA is to join a global mission where administrative excellence directly supports the operational success of the United Nations and its various specialized agencies.

We pride ourselves on a professional work culture grounded in the UN core values of integrity, professionalism, and respect for diversity. Our team members operate in a multicultural environment that prizes accuracy, financial accountability, and proactive problem-solving. We offer a workspace that adheres to international standards, providing staff with the opportunity to engage with sophisticated enterprise resource planning systems and complex real estate portfolios.

The United Nations is committed to achieving a diverse and inclusive workforce. We believe that a variety of perspectives is essential to managing a world-class facility that serves a diverse global community. We provide a stable and supportive environment that recognizes administrative expertise and encourages professional growth within the fields of finance, accounting, and real estate management.

In line with our commitment to gender parity and social inclusion, we strongly encourage women and members of underrepresented groups to apply for this administrative role. The United Nations recognizes that financial and administrative sectors benefit significantly from diverse talent. We are dedicated to providing a workplace where all professionals can thrive and contribute to the financial transparency and operational integrity of the United Nations’ physical presence in Africa.

Job Description

The role of the Lease Processing Assistant is a specialized financial and administrative position located within the Project Planning and Implementation Unit (PPIU). This role is strategically vital, as it governs the management of real estate leases and rental income that sustain the “UN Common House” initiative. By managing the lifecycle of lease contracts—from creation and renewal to termination—you ensure that the ECA’s real estate operations are legally sound and financially optimized.

The strategic impact of this role is found in your ability to maintain the financial accuracy of the commission’s rental infrastructure. You act as a key liaison between facility planners, managers, and the finance section, ensuring that every architectural object and pooled space is correctly translated into a lease contract. Your oversight of internal and external lease-out contracts ensures that the United Nations and its tenant agencies operate under clear, documented financial agreements that support mutual operational goals.

A day in the life of a Lease Processing Assistant at the ECA involves high-level data analysis and system-based contract management. You will be responsible for simulating cash flows, verifying the correctness of financial postings, and coordinating with the Supply Chain Management Section (SCMS) for catering and commercial service contracts. This role offers the unique opportunity to conduct rental market surveys within Addis Ababa, providing the data-driven insights necessary to assess market trends and service costs associated with building rentals.

Furthermore, this position carries a high degree of collaborative responsibility, as you will work with the Budget and Business Management Units to prepare annual rental income projections and estimates. You will play a leading role in building Service Level Agreements (SLAs) and developing a comprehensive service catalogue for the Facilities Management Section. Your expertise in managing Business Partner (BP) data and earmarked funds ensures that the UN’s financial systems remain accurate and transparent.

The long-term impact of your work is the institutionalization of rigorous real estate management protocols that protect the UN’s financial interests. By maintaining a clear database of premises master data and keeping meticulous records of all rental changes, you ensure continuity and accountability. This role provides an unparalleled opportunity to develop as a finance and real estate specialist within an international framework, contributing to the professional management of the United Nations’ extensive property portfolio in Ethiopia.

Educational Qualification

• High school completion is required. Specialized training or a diploma in Finance, Accounting, Business Administration, or a related field is highly desirable.

Work Experience

• Five (2) years of progressive experience directly related to Finance and Accounting is required. Proven experience in contract management, lease processing, or real estate administration is essential. Previous work experience within the United Nations system or an international organization would be a significant asset.

Required Skills and Competencies

• Strong financial knowledge and advanced administrative skills.

• Proficiency in using Enterprise Resource Planning (ERP) systems (such as UMOJA) and MS Excel for data analysis.

• Ability to conduct market research and perform comparative data analysis of rental trends.

• Excellent coordination skills to liaison between different departments (Finance, SCMS, and PPIU).

• Detail-oriented approach to contract management and cash flow simulation.

• Strong communication skills with fluency in English.

• Ability to work effectively under the supervision of senior technical and administrative officers.

Job Location

Addis Ababa, Ethiopia (ECA Compound)

Employment Type and Salary

This position is offered as a consultancy contract with an expected duration of 9 months. Compensation is competitive and aligned with the United Nations scale for consultants (CON) at the G4 level. The package reflects the administrative complexity of the role and the high level of financial responsibility involved.

How to Apply

In line with our streamlined recruitment procedures, candidates are NOT required to provide scanned certificates or physical attachments during the initial application stage. We encourage you to focus on accurately detailing your finance, accounting, and lease management experience within your application profile.

Verification of original academic and technical documentation will only be requested for candidates who advance to the interview and technical assessment stage. This approach ensures a fair and efficient screening process based on the merits of the applicant’s professional background.

Please note that only shortlisted candidates will be contacted for further evaluation. The United Nations does not charge a fee at any stage of the recruitment process. We are seeking a dedicated professional who can manage our real estate contracts with the highest levels of accuracy and professional integrity.

Interested candidates must submit their application through the official UN Careers portal (Inspira) using the Job Opening ID provided below.

Application Deadline

April 22, 2026

Official Application Link / Contact

Apply link: https://careers.un.org/jobSearchDescription/275365?language=en