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Job Description
Junior Financial Management and Administrative Specialist
GIZ- Internal #140/2024
BMM
Duty Station: Addis Ababa
Contract end date: 30.09.2025
Brief description of the project/ unit
The objective of the Better Migration Management III (BMM III) Programme is to improve the human-rights based management of safe, orderly and regular migration and to support competent/national authorities addressing the trafficking in human beings and the smuggling of migrants within and from the Horn of Africa.
The BMM III programme has three components:
- Migration governance.
- Effective institutions to address trafficking and smuggling
- Protection.
The Programme is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and co-financed by the European Commission and will be implemented from October 2022 to September 2025. The implementation is facilitated through an Implementing Partnership consisting of IOM, UNODC, CIVIPOL, British Council, and the lead agency GIZ. The Programme’s intervention partner countries are in the Horn of Africa region: Djibouti, Eritrea, Ethiopia, Kenya, Somalia, and Uganda.
A. Responsibilities
- Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors, ensuring registration and maintaining a high standard in the reception area;
- Responsible for flight and event organizing for the BMM programme;
- Responsible for the administrative processes and follow up involved in flight bookings; and
- Assisting with filing documents in reference files in line with GIZ’s filing rules.
B Tasks
- Answers and accepts messages and/or forwards them timely and accurately;
- Register, documents, and organises incoming and outgoing correspondence (including without limitation fax, general emails, packages, and personally delivered messages;
- Travel management for BMM staff and partners, this includes:
- Booking domestic and international flight tickets and ensuring all documentation is in place;
- Arranging transport services either with BMM vehicles or taxis service providers;
- Follow up of settlement of flight tickets by collecting boarding passes and compiling as well as preparing documentation for settlement process in coordination with Finance team for payment in coordination; and
- Handling the program Winpaccs Bank book
- Follow-up the logbook and recording of the fuel consumption on FMS
About You
Qualifications
- Degree or similar qualification on business administration or related field from a recognised college;
- At least 2 year’s professional experience in a comparable position;
- Very good spoken and written English and
- Knowledge of GIZ P+R is advantageous
Other knowledge, additional competencies
- Excellent working knowledge of ITC technologies (related software (word, excel, PowerPoint), phone, fax, email, the internet) and computer applications (e.g. MS Office);
- Good self-organizational skill;
- Ability to work structured and maintain the overview in a complex environment;
- Ability to work independently and as part of a team;
- Ability to work under time pressure;
- Discipline and punctuality;
- Meeting guests and visitors with a friendly demeanour; and
- Maintaining confidentiality and observing data protection and associated guidelines where appropriate.
Required Skills
- Customer Relationship Management (CRM)
- Communication
Desired Skills
- Customer Relationship Management (CRM)
- Technical and non-technical communication
How To Apply
Application procedure:
Interested and qualified candidates shall submit their motivation letter along with their recent CV via Email: hreth@giz.de
Please make sure you mention the vacancy number and position title “Junior Financial Management and Administrative Specialist #140/2024 and Your name in the subject line of your email application. Applications without vacancy numbers in subject lines might be disqualified.
Only short-listed candidates will be contacted.
Please refer to our brochure to learn more about GIZ’s attractive benefits package.