Intern – Logistics Department Internship

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referenda, and regulate political parties in Ethiopia. NEBE is working to boost its institutional strength with a special focus on the enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for the Intern Position who meet the following requirements.

Required number: 24

Reports to: Logistics Departments

Duty station: NEBE Headquarters, Addis Ababa

Duration: 7 months

Salary: A Stipend to cover some costs

Job Summary

Under the general guidance of his /her immediate supervisor, he/she is responsible for assisting the logistics activities of the company, proper utilization of the company materials, and building strong and effective relationships with work units.

Duties and responsibilities

• Coordination, Communication, and Reporting:
• Assist logistics activities, including transportation, warehousing, and distribution to ensure timely and accurate delivery of goods.
• Communicate effectively with internal teams to coordinate logistics operations.
• Communicate effectively with constituencies as to the safe delivery of election materials to all destinations.
• Prepare a daily activity report for work performed during each election cycle.

   

• Warehouse Management:
• Ensure that election materials are kept in safe custody in their proper and secured space so that no damage, theft, or pilferage occurs.
• Assist in executing every warehouse activity as per orders given by the concerned immediate supervisor.
• Follow and ensure appropriate measures are taken during packing and distribution of election materials, such as deployment of security officers, proper handover of materials, safe loading of materials, etc.…
• Collaborate with the warehouse management team to facilitate accurate stock counts and reconciliation.

Transport Management:

• Assist in executing the transportation activities as per orders given by the concerned immediate supervisor.
• Prepare Loading and Issuing documents and file them properly, both in hard and soft copies.
• Actively participate in tracking deliveries from the warehouse to constituencies and polling stations.
• Keep accurate records of the number of vehicles/trucks utilized during each phase of the election cycle.
• Actively participate in materials retrieval from constituencies.

Documentation Management:

• Prepare warehouse management documents and other relevant paperwork
• Ensure accurate record-keeping and filing of logistics-related documents for ease of retrieval and compliance purposes, both manually and electronically.
• Perform all other duties as advised and directed by the immediate supervisor.

• BA Degree in any field of study with no experience.
• Good skills and use of Microsoft Office, particularly Word and Excel.
• Good at writing and speaking English.
• Willingness to work under challenging or constrained conditions and overtime.