Head of Compliance with External and Internal Systems Full Time NEW

• PIN currently is seeking energetic, disciplined, responsible Head of Compliance with External and Internal Systems
• Length of Contract: 1 year, with the possibility of extension
• Place of Work: – Based in Addis Ababa with frequent travel to PIN’s project sites in different regions as required.
• Salary: Based on the organization salary scale

About the role:

The Head of Compliance with External and Internal Systems (HoCEIS) is a member of the country programme senior management (together with the Country Director (CD) and Deputy Country Director (DCD)) and shares responsibility for the effective and efficient delivery of People in Need’s (PIN) country programme. Specifically, the role of the HoCEIS is to manage and improve the support systems and operations required to achieve this objective comprising of Finance, Systems and Compliance agendas. In performing this role, the HoCEIS also ensures an enabling environment for the implementation of the country programme, while maintaining operations and systems that meet with the accountability and reporting requirements of PIN, Czech administrative and legal framework, as well as various external actors (donors, local and international institutions, etc.). HoCEIS also directly leads the process of the development and staff capacity building across the departments and hands on technical and institutional knowledge.

Main Duties & Responsibilities:

Strategic Leadership

• The HoCEIS assists the CD in the management of the country programme, participates in the senior management meetings, and pro-actively takes part in the decision-making processes;
• Ensures that systems and operations support the implementation of the country programme strategy and that procedures and regulations are implemented in full transparency and in accordance with donor and PIN rules;
• Represents PIN towards local authorities, donors, partners, and other stakeholders, including Czech Embassy and Development Agency;
• Is responsible for adequate staffing of all supervised departments in order to achieve efficient delivery of People in Need’s (PIN) country programme;
• Promotes team spirit, a culture of respect, personal responsibility, transparency, and openness.

External and Internal Compliance

•  The HoCEIS ensures that all taxes are paid in line with national and Czech regulatory framework;
• In coordination with the CD, ensures that all agenda related to permits, licences, and registrations are dealt with as and when required.
• Is familiar with PIN´s major donors’ conditions and requirements in finance and operations agendas and and makes sure they are respected,
• Acts as advisor in the Compliance-related matters, hands down the knowledge;
• Is familiar with PIN´s internal policies and requirements and makes sure they are respected, provides trainings and hands down the knowledge;
• Acts as a communication channel between donors, including Czech Aid Agencies, in case of any requests related to the compliance in finance, HR and operations field.

Finance

• Together with Finance and Operations teams prepares and monitor CP´s operational budget
•  Ensure that Financial Systems support the implementation of the Country Strategy and that procedures and regulations are implemented in full transparency and in compliance with donors´ and PIN rules;
• Prepares financial and economic overviews and interprets economic data for country programme and programme management teams;
•  In cooperation with the financial team guarantees that financial requirements are met in all sectors, including budgeting, reporting, and accounting of the country programme.

Benefit

• Standard work schedule of 40 hours per week from Monday to Friday
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

• Education (university or secondary level) in business, procurement, logistics or similar study programmes;
• Above 5 years of relevant professional experience
• Communicative level of English (minimum of active B2);
• Knowledge of Czech is an advantage;
• Experience in managing support functions (logistics, procurement, HR) within a complex country programme, ideally in humanitarian or development sectors;
• Ability to participate in senior management teams, contributing to strategic planning and decision-making for programme implementation;
• Experience in building and developing the capacity of local and international staff;
• Knowledge of finance and operations systems, ensuring compliance with donor regulations and PIN guidelines while mitigating corruption risks;
• Understanding of HR processes (including recruitment, performance evaluation, capacity development, and salary scale management);
• Competence in budget planning, monitoring operational expenses, and supporting finance teams in ensuring cost-effective allocation of funds for operations and capacity building;
• Experience in addressing operational challenges in complex and rapidly changing environments, including conflict and emergency contexts;
• Ability to promote team cohesion, respect, transparency, and a collaborative work environment among staff from diverse backgrounds.
• Understanding of the local context is an advantage.