Foreign Sourcing Coordinator Full Time

Purpose of the Job:

To ensure the efficient and effective procurement of Foreign goods and services for HCSC by promoting and maintaining high level of communication with suppliers, concerned stakeholders and HCSC requesting departments.

Main Duties and Responsibilities:

• ·   Ensure that all supplies and services requisitions are facilitated in a professional manner and following the procurement and financial guidelines of HCSC.
• ·   Make sure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters.
• ·   Initiate and process Request for quotations (RFQ), Request for proposals (RFP), and tenders as per TORs &/or bid documents.
• ·   Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase Requisitions/Purchase Order or Contracts.
• ·   To establish and maintain good contacts with suppliers, service providers, government offices, and other stakeholders regarding procurement matters.
• ·   Ensure all department requests for each month is consolidated and delivered as per the required delivery timeline providing regular updates, coordination, and communication.
• ·   Carry out market surveys and maintain an up-to-date database of suppliers.
• ·   Ensure timely sharing of solicitation documents with the suppliers and do efficient follow up for timely quotation submission.
• ·   Act as the first point of contact for enquiries about foreign procurement issues for work units.
• ·   Preparing weekly procurement tracker and share with all relevant Supervisors.
• ·   Lead &/or support suppliers/service providers engagements and communications.
• ·   Continuously liaise with shipping and customs clearing agents for timely transport and delivery of imported goods.
• ·   Follow up with DHL for original shipment documentation in preparation for tax exemption requests
• ·   Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up.
• ·   Expedites outstanding purchase orders to ensure delivery requirements are met.
• ·   Promotes and develops contact and liaison with the external supplier
• ·   Assists transporting and Receiving with shipment related discrepancies and variances.
• ·   Performs other related duties such as special assignments and annual major objectives as required
• ·   Other duties as assigned.