Finance Technical Assistant Full Time NEW

Job Purpose Summary

To ensure the finance department in functions efficiently in all areas of financial accounting, management, monitoring and reporting.

Generic responsibilities

• Comply with financial handbook and other NRC polices.
• Ensure that accurate and timely accounts are submitted to country office in Addis Ababa every Monday in accordance with NRC Ethiopia financial policies and procedures.
• Ensure safe custody of NRC finances and keep the petty cash float, to be issued in accordance with NRC policies and procedures.
• Assemble documents for data input in the accounting system, verifying and registering project numbers/codes, resource numbers and total costs.
• Maintain open communication with program staff, NRC Addis and others for all financial clarifications and liaise with finance Coordinator or Manager for technical support.
• Ensure accurate maintenance of all NRC financial and accounting files and transactions
• Ensure proper management of accounting documents and records
• Coordinate financial matters with third parties.

   

Specific responsibilities

• Ensure timely scan copy of all vouchers before they are sent to Addis Ababa country office.
• Follow cash advances and their purposes and ensure value for money when verifying accountabilities
• Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies.
• Prepare and arrange for bank withdrawals and transfers and present for verification.
• Record all cash movements.
• Make approved payments.
• Follow up on advances and refunds.
• Scanning, review and preparation of checklist.
• Count cash in daily base, weekly and monthly.
• Any other duty assigned by the Supervisor.

Competencies

• Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• BA degree in Accounting, Commerce or Business Studies
• Relevant 2/4 years of experience in accounting with an (I)NGO or other organization.
• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English Excellent interpersonal, written and verbal communication skills.
• Strict attention to policy and practice detail
• Very strong financial analysis skills
• High integrity
• Ability to communicate at all levels, in difficult circumstances, and strong negotiation skills
• Ability to work under pressure and meet deadlines
• Good cultural awareness and sensitivity
• Advanced computer skills, especially in MS Excel, MS Word, and use of email

Behavioral competencies

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Coping with change
• Working with people