Finance Officer : Disbursement Full Time

JOB SUMMARY:

The Finance Officer -Disbursement is responsible for the execution of financial transactions, recording, reporting, and any auxiliary or supporting activities. Financial transactions include payment requests, vouchers, and disbursement activities. Supporting activities include data management, budgeting, and planning, and reporting-related activities. Although the financial officer is responsible for the execution of all these activities, s/he may be asked to focus on, or be responsible for, a specific subset of activities based on the instructions of the Senior Finance Manager or the Finance Director. This position reports to the Sr Finance Manager.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Disbursement: Ensure efficient and timely disbursement processing

• Process all disbursement related transactions, including check requests, periodic or recurring payment requests and standing instructions.
• Payment Voucher Registration (ERP), Bank Transfer & Check Preparation
• Ensure timely and accurate processing of checks and bank transfers.
• Ensure the completeness of supporting documents and the accurate account coding of financial records relating to financial transactions being processed.
• Prepare/Register (ERP) payment vouchers (for Cash and Cheque payments) as per approved payment requests and/or authenticated invoices and receipts and present the vouchers for verification and approval by the responsible persons.
• Make cheque payments only after getting approval/authorization from Responsible authority.
• Prepare receipts for Government withheld taxes VAT & WHT and provide to the supplier up on effecting the payment.
• Submit complete financial documents/Vouchers on timely basis, to Data management officers for intact posting
• Handle monthly Government Obligations like VAT, withholding tax, income tax, pension etc, & settle to the respective Gov’t Organ (ERCA) as per the prescribed submission date.
• Facilitate workshop payment and payee to participants after clearing of document authentication.

Ensure timely and accurate data management.

• Ensure management of ERP databases and hardcopy records.
• Assist in tracing and analyzing transactions, records, and financial statements.
• Support all audit-related query resolution and data provision.
• Maintain service and vendor records, and personnel records as applicable.
• Ensure data verification in transactions by ensuring complete supporting documentation for transactions, verifying, and correcting records, and obtaining further information for incomplete supporting data.
• Maintain all up-to-date records in ERP as well as hardcopies ad mandated by compliance requirements.
• Address all information requests pertaining to the financials of ATI.
• Conduct analyses and validate and review budgets periodically.
• Assist in the coordination of budget preparation and support in the preparation of regular and special budget reports.
• Execute periodic budget tracking and reporting activities.
• Perform other tasks as instructed by Senior Finance Manager.

Support the analysis and validation of budgeting and budget tracking.

• Conduct analyses and validate and review budgets periodically.
• Assist in the coordination of budget preparation and support in the preparation of regular and special budget reports.
• Execute periodic budget tracking and reporting activities.
• Perform other tasks as instructed by Senior Finance Manager.