Finance Officer Full Time

ETHIOPIAN AGRICULTURAL TRANSFORMATION INSTITUTE

Position: Finance Officer

Term of Employment: One year with possibility of extension

Duty Station(s): Addis Ababa, Ethiopia

Required Number: Two

Application Deadline: October 9, 2025

BACKGROUND:

The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATA), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector, which is a key contributor to the country’s GDP, exports, and workforce. The ATI’s work is centred on improving the livelihoods of smallholder farmers (SHFs) across the country for improved income, inclusiveness, resilience, and sustainability. The ATI works to transform the agriculture sector in Ethiopia by conducting policy and analytical studies, providing technical implementation support and capacity building, coordinating. Platforms to better integrate partners and projects and designing and directly leading several innovative/pilot interventions.

The Institute joins forces with various stakeholders, including policymakers, researchers, farmers, and development partners, to support the implementation of agricultural development programs and initiatives. In addition, the ATI collaborates with national and international partners to facilitate knowledge exchange and learning opportunities. The Institute plays a crucial role in generating and disseminating information to support evidence-based decision-making in Ethiopia’s agricultural sector.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution to changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training, and mentorships necessary to achieve their career goals.

POSITION SUMMARY:

The Finance Officer- is accountable for the specific deliveries of the finance team, pertaining to financial transaction processing, recording, data management, treasury/disbursement management, Bank reconciliation, AR/AP management, reporting, as well as organization-wide budgeting process. The Finance Officer is expected to work closely with & has direct oversight of the activities of the junior finance officers to ensure the fulfillment of responsibilities. The Finance Officer also acts as a liaison between the Senior Finance officers and the junior Officers and the rest of the finance team to ensure the smooth functioning of the team.

RESPONSIBILITY:

1. Disbursement: Ensure efficient and timely disbursement processing

• Process all disbursement related transactions, including check requests, periodic or recurring payment requests and standing instructions.
• Payment Voucher Registration (ERP/IFMIS), Bank Transfer & Check Preparation.
• Ensure timely and accurate processing of check and bank transfers.
• Ensure the completeness of supporting document and the accurate account coding of financial records relating to financial transactions being processed.
• Prepare/Register (ERP/IFMIS) payment vouchers (for Cash and Cheque payments) as per approved payment requests and/or authenticated invoices and receipts and present the vouchers for verification and approval by the responsible persons.
• Make cheque payments only after getting approval/authorization from Responsible authority.
• Prepare receipts for Government withheld taxes VAT & WHT and provide to the supplier up on effecting the payment.
• Submit complete financial documents/Vouchers on timely basis, to Data management officers for intact posting.
• Once voucher is processed, submit GOV SOF supported requests (TAR, PMR’s, SMR) on timely basis to the one who processes GOV’t Vouchers in IFMIS.

2.Payroll: Ensure timely and accurate payroll processing & Settlement of Obligations such as Pension, Income tax, WHT and VAT)

• Interface with HR and ERP HR Module / employee data module to ensure accurate and updated information on employees, contractors, and casual staff.
• Prepare and process monthly payroll for employees, contractors, and casual staff and ensure payments are released timely and accurately.
• Process any employee related payments like-Resigned employees’ settlement, data enumerators etc.
• Handle monthly Government Obligations like VAT, withholding tax, income tax, pension etc, & settle to the respective Gov’t Organ as per the prescribed submission date.
• Maintain the confidentiality of files related to employees like employment letters, promotion, resignation, clearance & other related internal/external documents which can be used as source of information for employee’s data update in payroll preparation in ERP.
• Work closely with receivables officers for timely collection staff related inputs to be incorporated in the monthly payroll to be processed.
• Collect monthly employee’s attendance sheet & validate it with monthly payroll.
• Respond to employee /staff related queries on payroll & prepare regular management payroll reports.
• Handle monthly posting of payroll transactions in ERP.
• Research and resolve payroll & obligation transaction related discrepancies and clear on monthly basis & all accounts have clear and normal balance.

  3.Treasury: Ensure timely and accurate processing of treasury activities & Bank Reconciliation

• Manage/Handle & make sure all HQ bank accounts reconciliation.
• Manage/Handle & make sure all HQ bank accounts related bank advice are collected on timely basis & recorded.
• Handling Bank to Bank Transfer from HQ pool To RO & making sure that there is sufficient cash at HQ pool account.
• As well as RO to run day to day Operation.
• CRV Registration in ERP-Income & Bank Service Charge Related tasks.
• Manage/Handle & make sure all HQ Foreign Currency bank accounts reconciliation.
• Manage/Handle Forex related deities like Gain recognition.
• Prepare cash forecast on quarterly basis and work closely with grant team to ensure that the required input regarding funds that are coming from different donors are well captured to produce accurate cash forecast for decision making by management.
• Manage & follow-up the maintenance of proper cashflow management, by strictly working with grants team for identifying subsequent collection of income from donors.
• Strictly follow the existence of sufficient cash balance in all ATI bank accounts and initiate bank to bank transfer to ensure smooth operation across all regional offices.
• Conduct/manage monthly Bank reconciliation of all ATI HO & 4 Regional branch offices Bank accounts.
• Follow up the timely collection of banks advice & confirm subsequent registration in ERP.
• Ensure timely and accurate recording of transactions in General Ledger and ensure reconciliation.
• Recognize exchange rate gain/loss on monthly basis, update Exchange rate in ERP on monthly basis & capture in ERP using Journal vouchers.
• Register all reconciling items Dr/Cr advice & bank charges on monthly basis.
• Ensure accurate coding & capturing of all incomes from partners/Donors.
• Based on sufficient doc initiate/Process direct payment requests/Refunds to donors and partners.
• Handle Journal Voucher for any cash related adjustments & timely Registration of Cash Receipt Voucher in ERP.
• Work closely with banks & branch offices in any bank/cash related matters.
• Research and resolve Cash & Bank transaction related discrepancies and clear abnormal balances on monthly basis & make sure all accounts have cleared and normal Ledger balance.
• Prepare fund balance analysis of each donor on quarterly basis to ensure that the fund balance is well represented by AR, AP and Cash.

4.Data Management: Ensure timely and accurate data capturing

• Ensure data verification in transactions by ensuring complete supporting documentation for transactions, verifying, and correcting records, and obtaining further information for incomplete supporting data.
• Maintain all up-to-date records in ERP and ensure that all soft copies which has been used for decision making are attached to the PMR/All Vouchers are intact to prevent any potential risk which may arise due to manipulation of documents after the transactions are executed.
• Ensure that posting of all Vouchers for HO & 4 Regional Branch offices are on ERP on timely basis such as- Bank Payment Vouchers, Petty Cash Payment Vouchers, Journal Vouchers, Cash Receipt Voucher.
• Make sure that both HQ and 4 regional office financial transactions are fully captured and posted on ERP in one week time or 7 days following the end data of the month, to ensure that monthly financial close and certification by the management is happening and monthly reports are submitted to the CEO and DCEO on the 15th day of the month following the end date of the month.
• Follow up with HO disbursement officer for timely collection of financial documents to ensure that intact/timely posting of transactions in ERP is happening.
• Timely updating of Posting in ERP & Communicate HO/BO respective officers to complete transactions in pipelines which are at their disposal.
• Input the Finance transactions in a timely and accurate manner into the ERP/IFMIS Software; compile the information and ensure its completeness.
• Request supporting documents for each transaction to be entered to the system (JV, Payment and CRV).
• Verify and correct data where necessary & obtain further information for incomplete documents.
• Enter data from source documents into prescribed ERP/IFMIS, files and forms/Transcribe information into required electronic format.
• Respond to requests for information and access relevant online files, Print and provide information when required.
• Comply with data integrity and security policies & Maintain Confidentiality and adhere to the ATI regulations.
• Assist in tracing and analyzing transaction, records, and financial statements, support all audit related query resolution, data provision & address all information requests pertaining to financials of ATI.
• Research and identify transaction related discrepancies and submit to the respective Senior finance officer/immediate supervisor for subsequent corrective measure/action.

5.Account Receivable: Ensure timely settlement of Receivables

• Handle receivables and related transactions, maintain accurate records and reconcile the General Ledger A/R.
• Review travels advance requests both (local and international) and follow up subsequent settlements.
• Check completeness of documents related to settlement of advances both for local/International travel and ensure that all applicable per diem directives and regulations issued by MOF and Civil Service is adhered.
• After checking the completeness & validity of supporting Documents, initiate Journal vouchers for settlement of sub-grant advances.
• Manage proper capturing of advance to be collected from staffs & follow up the subsequent collection/Settlement, monitor staffs/customers account details for non-payments, delayed payments and other irregularities, and ensue timely settlement of all staff debts.
• Handle advance settlements such as procurement, workshop advance as per the pre-defined threshold.
• Initiate /Register receivables/Payables related with settlements/adjustments of advances, using Journal vouchers, which have resulted from the settlements process.
• Generate receivables aging analysis, & review the AR aging to ensure timely settlement of all advances to mitigate financial and audit risks.
• Research and resolve receivables transaction related discrepancies and clear abnormal receivables, Clear abnormal balances on monthly basis & make sure all ledger accounts have clear and normal Ledger balance.
• Provide monthly procurement of goods and service information to ERCA, as per the standard template and timeline set by ERCA.
• Ensure that all payments, travel advances, staff claims, purchase/work orders and Journals are complete, legitimate with supporting documentation and ensuring that all transactions are properly authorized before payments are to be made.
• Closely work with budget holders during budget preparation. And, supporting on checking & monitoring the proper budget utilization as well as reporting.
• Confirm the sub-grantees utilization performance and facilitate the subsequent fund release by closely working with respective budget holder and technical team.
• Prepare an overall sub grantees financial status portfolio and performance report on regular basis and submit to management.
• Review financial utilization reports of sub grantees and submit to regional finance team to be settled or post reviewed sub grantee financial reports into ERP as per delegation matrix.
• Regularly update and maintain sub-grant files on ERP grant management module, and hardcopy files.
• Assure that closed sub-grantees are inactive on the ERP/Agresso and no payments are recorded.
• Perform other tasks as instructed by the Senior Finance Officer.

6.Budget & Reporting: Support the analysis and validation of budget, budget tracking & Reporting

• Manage specifically GOV’t SOF related treasury & Disbursement activities, including Preparation & follow up of cashflow & disbursement requests to MOF.
• Handle and capturer all voucher ( PV, BV, CRV and JV) processing of GOV’t SOF supported transactions using IFMIS.
• For HQ initiated transactions, follow up & collect HO, GOV Vouchers/Supporting Doc which are initially processed via ERP to further process and make payment via IFMSI.
• For RO initiated transactions, follow up & collect RO, GOV Vouchers/Supporting Doc which are initially processed via ERP to incorporate them in IFMIS on monthly basis using Journal voucher.
• Timely updating transactions and prepare regular(monthly) reports and make ready for review.
• Update and submit the annual and quarter cash flow to MOF and follow up for the timely release of the monthly cash disbursement request.
• Follow up and facilitate the reimbursement process for payments made from pool on behalf of Gov and vice-versa.
• Perform other assignments assigned by the senior finance officer.

Required Qualification, Competencies and Experience:

• Bachelor’s degree or master’s degree in finance or Accounting
• At least 4 years of experience for BA or 2 Years for Maters working as a finance officer or budget officer with experience in transaction processing, reporting, planning, and / or budgeting functions
• Experience and proficiency in working with ERP systems, preferably Agresso
• Advanced skills in Microsoft Office (including Excel) are a must
• Fluency in English and Amharic and other Ethiopian languages is highly desired
• Superior attention to detail; skills such as critical thinking; problem-solving; multi-tasking abilities