Finance Officer Full Time

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Job title: Finance Officer

Employment Category: Full Time

Reporting to: PMU Finance Director

Employment condition: contract for one Year with the possibility of extensions

Direct reports: N/A

Number of positions: One (1)

Salary: As per the organization’s salary scale

The Finance Officer is a key member of the Project Management Unit (PMU). The Finance Officer is responsible for the proper management of finances and budget of the project and ensures proper transaction recording and reporting to the project Finance Director. He/she supports overseeing financial management, tracking expenditures, and maintaining financial accountability to support program implementation effectively.

• Assist the Finance Department Head in preparing budget plans.
• Liaise with the heads of finance of the lead partner and sub-partner on the financial management aspects of the project.
• Ensure that Program expenditure figures reconcile with those held by the lead partner and sub-partner/s.
• Prepared donor-specific and project-specific financial reporting based on the agreed time frame.
• Facilitate the Project audit as required.
• Be responsible for the facilitation of any project administration matters.
• Prepare and execute budget plans of other core programs held by the lead partner and sub-partner/s.
• Analyze payments and receipts by the lead partner and sub-partner/s.
• Prepare all necessary financial reports for internal consumption and/or external use.
• Reconcile quarterly fund flow statements of the program.
• Follow up on the timely preparation of the Budgeted vs Actual Expenditures.
• Report/Reconciliation and follow up on the recording of each payment according to its Budget code.
• Organize payments and receipts documents held by the lead partner and sub-partner/s in a systematic way.
• Conduct coding of all documents and prepare Journal Vouches.
• Conduct reconciliation of Financial Reports submitted by the project implementing partners.
• Assist in the preparation of the monthly payroll and ensure deduction of statutory payments.
• Ensure timely submission of statutory deductions (e.g. income tax, pension, withholding tax) to the appropriate governing body.
• Provide support on budget vs actual analysis and flag variances.
• Process invoices, manage records.
• Record and follow up accounts’ payables and receivables with program implementing partners.
• Participate in financial audits held by the lead partner and sub-partner/s.
• Assist in reviewing and implementing financial policies.
• Support other departments on financial and accounting matters.
• Support the Finance Director and executives with projects and tasks as and when required.
• Maintain a Fixed Asset Register and carry out yearly inventory for the PMU.
• Carry out other duties assigned by the Finance Department Head.

• Foster an environment that supports the values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries, women, men, and children (boys and girls) regardless of gender, sexual orientation, disability, or religion. race, colour, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

Safeguarding Commitment

Imagine1day has zero tolerance for violations of Child and Adult Safeguarding, Sexual Exploitation and Abuse, and the Code of Conduct. In the process of recruitment, selection, and appointment, Imagine1day implements a range of procedures and actions, including Criminal Background Checks/ International vetting/Certificates of good conduct, to ensure children and vulnerable adults are safeguarded and abuse is prevented.