Finance Officer Full Time NEW

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Finance Officer for our operations in North Area Office – Shire, Tigray.

About the job

Responsible for ensuring donor project budgeting, reporting, and ensuring compliance with DRC’s Operations Handbook, Donors’, and Statutory requirements. Assist the line manager in budget preparation, donor reporting, compliance, recording, and processing of information in the Dynamics system.

Manage, supervise, and build the capacity of the finance unit and plan all finance tasks in coordination with the team. The role contributes to the development of field strategies, which are translated into action plans and day-to-day tasks. The role provides support and technical guidance to field operations while overseeing field activities. The Finance Officer is responsible for assisting the Country Office Finance unit with all finance-related responsibilities of the base Office.

Your main duties and responsibilities will be:

Finance, accounting, and donor reporting

• Maintain timely and accurate accounting records in compliance with DRC policies and procedures and donor and Statutory requirements.
• Support and guide the area office finance staff in maintaining an up-to-date, accurate, and complete accounting database and filing.
• Perform spot checks and furnish reports to the Area Office Support Services Manager and Area Manager for review.
• Ensure minimum document requirements are adhered to.
• At the base office level, the finance officer assists the support services manager in conducting budget follow-ups and monitoring grant spending plans. Liaise with project Managers for regular budget monitoring.
• Assist Addis Finance in preparing donor reports. Ensure all accounting records/documents are submitted to the country office as per set timelines.
• Provide onboarding orientation to national and internal staff related to overall finance procedures and policies.
• Ensure all financial documents are filed and archived systematically and safely stored.
• Ensure the cash flow of the area office is maintained and cash and bank balances are maintained corresponding to operational needs.
• Safekeeping of cash in a safe and transit to be ensured.
• Support the development of new proposals by providing required financial data, analysis, etc.
• Produce accounts receivable and payable reports at the end of each month and ensure reconciliation of bank, cash, and ledger accounts monthly through Microsoft Dynamics.
• Support in developing and regular monitoring of budget controls, planning, and reporting.
• Support in reviewing and updating the area office support budget and ensuring the reflection of required costs in new proposals.
• Support in the development and implementation of shared cost allocation tools.
• Supervise, coach, train, and build the capacity of finance staff at the field level.
• Develop and review objective setting and conduct performance review for the Finance assistant.
• Organize and plan the finance unit task in coordination with team members to ensure effective and efficient coverage of all roles and responsibilities and execution of all finance tasks.

Audit & Compliance

• Develop a draft of the post audit improvement plan and get approval from the Support Services Manager/AM.
• Serves as audit focal person for internal and external audits, conducted at the base office level.
• Train support services and program teams on donor compliance rules and monitor compliance accordingly.
• Implement and follow up on the post audit improvement plans as defined by the line manager.

DRC Dynamics ERP System

• Ensure that finance processes under supervision are handled properly via DRC Dynamics.
• Ensure ERP finance functionalities are properly used by the staff concerned, and the team has proper knowledge and access to information to use DRC Dynamics.
• Apply reports and data analytics from the ERP system to improve performance in this regard.
• Serves as focal person for base office finance-related support to all users for the finance module

Experience and technical competencies:

• Strong planning, organizational, and problem-solving skills with the ability to work both independently and within a team in a demanding work environment.
• Excellent interpersonal and personnel management skills, including diplomacy, communication, and negotiating skills.
• Minimum 2 years of relevant work experience in the financial/accounting field.
• Experience in staff training and capacity building.
• Results-oriented and demonstrated ability to build partnerships.
• Ability to work under pressure to tight deadlines.
• Strong planning, organizational, and problem-solving skills with the ability to work both independently and within a team in a demanding work environment.
• Excellent skills in the use of computers (MS Word, Excel, Outlook Power PowerPoint).

EDUCATION: (include certificates, licenses, etc.)

• University degree (Bachelor) in accounting / Finance / Audit)

LANGUAGE: (indicate fluency level)

• English, Tigrigna & Amharic – Fluency in spoken and in writing

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: Six Months

Contract Type: National Contract

Band: H2 – Non-Management

Designation of Duty Station: North Area Office – Shire, Tigray

Start date: 01 July, 2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees