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About the Job
Recruitment of one (1) Finance Officer at the Embassy of Switzerland in Addis Ababa
The Embassy of Switzerland in Ethiopia is currently looking for a Finance Officer for the execution of financial transactions, recording, reporting and supporting activities like data management, budgeting, and planning and reporting related activities. The modalities of employment and application for the advertised position include the following elements:
- The position will be based at the Embassy of Switzerland in Old Airport, Addis Abeba. Field missions in Ethiopia and to the wider region when required for the purpose of financial monitoring, verifing partner documents, partner capacity building activities etc.
- Direct superior: Head of Operation
- Directly subordinated employee(s) : None
- Starting on : 01 March 2025 (with probation period of 3 months)
- Administrative Unit & Duty Station : Embassy of Switzerland in Ethiopia (Addis Ababa)
- Created on: 18.12.2024
About You
Competence:
- University degree in accounting or equivalent formation;
- 5 years relevant work experience in international cooperation;
- Proven experience and knowledge of Project Cycle Management (PCM);
- Proficiency in written and spoken English;
- Proficiency in Computer literacy including Excel and accounting programmes;
- Experience in project contract management in ESPRIT/SAP is an added advantage.
Skills:
- Proven ability to work independently with minimum supervision;
- Excellent organisational skills, accuracy and assertiveness;
- Good communication and analytical skills; sense of initiative;
- Independence but good team working abilities and service attitude;
- Ability to anticipate, propose and implement solutions;
- Ability to learn new skills and pro-active in suggesting solutions.
- Duties and competences that come along with this position:
- Contract / Project Management based on PCM
- Technical handling of IC projects in SAP (data entry, review and extract reports);
- Technical handling of IC contracts in ESPRIT (contract preparation and Invoice verification);
- Regular monitoring of transfer credit;
- Conduct/Support the programme officers in partner risk assessment (PRA);
- Evaluation of partners financial proposals for new credit proposal (budget and financial management issues);
- Support programme officers on contractual agreement issues with partners;
- Participate in tender process for new credit proposals;
- Support partners with financial reporting when necessary;
- Review progress or annual financial and audit reports for settlement according to contractual agreement;
- Conduct on site financial monitoring visit and verifies partner documents for completeness and compliance with our regulations;
- Implement partner capacity building activities (in the area of finance) through trainings, mentoring and on job training based on PRA;
- Provide regular up-dates contract overview per project for management (internal and external use);
- Financial Risk management: Detect and report to management any irregularity and/or major audit finding that required special attention or management action;
- Prepare Administrative End of Phase (Partial Action) Report and closure of the project;
- Participate on transferable credit external audit process and ensure that audit recommendations are implemented timely.
Finances and Bookkeeping (Global Budget)
- Responsible for the, timely and accurate accounting of the Embassy, including the appropriate filling of the relevant documents;
- Applies working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with associated regulations;
- Compiles financial information and prepares reports;
- Initiates and processes daily bookings;
- Ensures that bills and invoices are paid timely;
- Responsible for the preparation of the monthly ICS report;
- Participate on internal audit process and ensure that audit recommendations are implemented timely.
Required Skills
- Business Development
- Accounting
- Account management
How To Apply
Applicants should possess a valid employment permit in Ethiopia. No work permits will be processed by the Embassy of Switzerland directly.
Applications should be neatly formatted and drafted in excellent English.
Applications should include (1) a motivation letter (maximum one page); (2) a curriculum vitae (maximum three pages); (3) two reference persons to be contacted for feedback from previous
employments; and (4) copies of relevant university degrees and other diplomas, incl. work certificates (if available). The motivation letter and CV are to be submitted in Microsoft Word or PDF
format only.
Applications should be sent in one single email to addisababa.hr@eda.admin.ch by December 27, 2024 at the very latest.
The subject of the application email should state the exact following words: “Application for Finance Officer Position”.
The motivation letter should be addressed to “Head of Operation, Embassy of Switzerland in Ethiopia”.
Only the applications 100% compliant with the above criteria will be considered.
The foreseen start of duty is at the earliest convenience – latest 01.03.2025.
Only short-listed candidates will be contacted.